Automotive Office Manager

About the role

The Automotive Office Manager oversees all aspects of the dealership's office operations, ensuring efficient cash management, accurate financial reporting, and compliance with internal and external regulations.

Responsibilities

• Daily bank reconciliation
• Maintains an effective cash management system. Forecasts cash needs.
• Floors payments
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Monthly sales tax reconciliation
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame
• Prepares sales commission/chargeback detail reports.
• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
• Assists in completion of annual review/audit.
• Supervise accounting operations, accounting close, reporting and all schedule reconciliations.
• Approves adjustments to inventory accounts.
• Outstanding CIT follow up with FI/Desk
• Standard entries-prepaids and accruals
• Weekly detail schedule reviews & balance sheet reviews
• Approval of invoices up to $xxx-USE (future discussion)
• Weekly due bill reconciliation
• Review tech payroll posting and unapplied
• Post reserves and chargebacks from banks and clear
• Month end closing procedures

Requirements

• Must be at least 18 years old.
• Must hold a valid Driver’s License.
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
• High school diploma or GED preferred.
• Excellent communication skills – written and verbal communication.
• Professional and dependable.
• Extremely detail-oriented.
• Excellent customer service skills.
• Confidentiality with sensitive documents.
• Helpful attitude and friendly demeanor.
• Organizational and time management skills.

Qualifications

• 5+ years of office experience in a fast – paced environment.
• Computer and internet skills, including the Microsoft Office Suite.
• Motor vehicle industry experience is required.

Physical Requirements

This position is based in a motor vehicle dealership environment. Occasional physical activity such as reaching below and above shoulder level, kneeling, bending, squatting, and stooping to inspect repairs, and lifting and carrying objects over 20lbs. Exposure to fumes, chemicals, dust, vehicle exhaust, along with high levels of noise is expected on a daily basis. You may be subjected to weather conditions both inside and outside. You may be required to wear protective equipment when necessary. Occasional sedentary work is expected. Must have visual acuity to determine the accuracy and thoroughness of the work assigned.

Essential Duties and Responsibilities

• Daily bank reconciliation
• Maintains an effective cash management system. Forecasts cash needs.
• Floors payments
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Monthly sales tax reconciliation
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame
• Prepares sales commission/chargeback detail reports.
• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
• Assists in completion of annual review/audit.
• Supervise accounting operations, accounting close, reporting and all schedule reconciliations.
• Approves adjustments to inventory accounts.
• Outstanding CIT follow up with FI/Desk
• Standard entries-prepaids and accruals
• Weekly detail schedule reviews & balance sheet reviews
• Approval of invoices up to $xxx-USE (future discussion)
• Weekly due bill reconciliation
• Review tech payroll posting and unapplied
• Post reserves and chargebacks from banks and clear
• Month end closing procedures