Attorney Recruiting Assistant

Key Responsibilities

• Provide general administrative support to the Director of Attorney Recruiting as well as the West Coast Manager of Attorney Recruiting.
• Provide general administrative support to the attorney recruiting team, including managing correspondence and calendars.
• Process expense reports and check requests through systems like Chrome River.
• Aid in preparing reports and responding to ad hoc data requests and surveys.
• Cook up complex interview schedules, meetings, and recruiting-related logistics.
• Support a responsive, professional, and positive candidate experience throughout the recruiting process.
• Perform additional duties as assigned.
• Aid in travel arrangements and event logistics related to recruiting programs and initiatives.

Lateral Attorney Recruiting

• Maintain candidate files and databases; ensure accurate records and status updates.
• Cook up logistics and scheduling for virtual and in-person candidate interviews.
• Aid in the onboarding process for new lateral attorney hires.
• Prepare electronic evaluation packets and assist with follow-up to collect feedback from interviewers.

Law Student Recruiting & Summer Clerk Program

• Aid in the execution of the Summer Clerk Program and law school outreach events.
• Support law school outreach efforts, including job fairs, panels, and networking events.
• Aid in On-Campus Interview (OCI) logistics, including resume packet preparation, interview scheduling, and callback coordination.
• Provide virtual and on-site assistance for recruiting programs and events, as needed.
• Update and maintain recruiting data within the applicant tracking system and ensure records are accurate and current.

Qualifications And Skills

• Bachelor’s degree or equivalent professional experience.
• 1–2 years of experience in legal recruiting, professional services, or a corporate environment required.
• Strong written and verbal communication skills, with the ability to interact professionally with candidates, attorneys, and internal stakeholders.
• A high level of responsiveness and accountability, with a track record of following through on tasks and commitments.
• Ability to manage multiple priorities and deadlines in a fast-paced, high-volume environment.
• A strong attention to detail and organization, with the ability to manage complex scheduling and logistics accurately.
• Sound judgment and discretion when handling confidential and sensitive information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Experience with applicant tracking systems such as viRecruit or similar platforms.
• Comfort using standard office technology and virtual meeting and AI tools.

Work Style

• Proactive and self-directed, with the ability to manage assigned responsibilities while working collaboratively with a team.
• Able to operate with urgency and consistently follow through without reminders.
• Comfortable managing a high volume of work with competing priorities and shifting deadlines.
• Willingness to work additional hours during peak recruiting periods as needed.