ATR Administrative Assistant

Idaho National Laboratory is hiring an Administrative Assistant to support the Advanced Test Reactor (ATR) organization. Our team works a 4x10 schedule located out of our ATR facility with every Friday off.

About the role

Idaho National Laboratory's research teams depend on flawless operational support to focus on breakthrough discoveries. As an Administrative Assistant, you'll provide the organizational expertise that keeps complex projects moving forward. You'll serve as the point of contact for inquiries about organizational activities, ensuring that scientists and engineers have the administrative foundation they need to advance nuclear technology and national security initiatives.

Responsibilities

• Compose, type, edit, and proofread a variety of documents, reports, and correspondence.
• Design and create charts and graphs for oral presentations.
• Initiate and respond to correspondence of both routine and non-routine nature.
• Address problems/inquiries and complete periodic and special reports.
• Order supplies by generating requisitions through company-provided systems.
• Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.
• Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities.
• Efficiently manage and coordinate multiple calendars/schedules with accuracy and prioritize time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations for the organization and prepare travel expense records.
• Handle project classified and unclassified sensitive data and materials according to protocol while maintaining vigilance against security infractions and violations.
• Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.
• Maintain office records and files, ensuring confidentiality and security of sensitive and controlled documents.
• Coordinate logistical space needs and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Manage property and space.
• Monitor the status of critical items, assignments, and deadlines to ensure timely completion.
• May escort un-cleared visitors as requested.

Requirements

• Graduation from high school, or equivalent, and a minimum of 2 years (NE2) or 4 years (NE3) of directly relevant working experience as an administrative assistant.
• Excellent verbal and written communication skills.
• This position requires a Department of Energy "L" clearance, which requires US Citizenship.

Physical Requirements

• Frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification.
• Duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials.
• Must occasionally lift 35 pounds.
• Specific vision abilities required include close vision, distance vision, depth perception, and ability to adjust focus, conduct research, and inspect materials.
• Sufficient clarity of speech and hearing abilities to discern verbal instructions, communicate effectively in person, by telephone, or electronic mail.
• Works in an office setting where the noise level in the work environment is usually moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a multi-level posting; you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills. This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.

Pay

• NE2: $20.31 - $32.50 per hour
• NE3: $22.93 - $37.82 per hour

Compensation decisions are determined using factors such as education, relevant experience, and other credentials.

Schedule

4x10 schedule with every Friday off.

Benefits

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package

Benefit eligibility subject to multiple factors, including employment status and position classification.