Athletics Operations and Facilities Coordinator - Full Time at Western Colorado University

About the role

Western Colorado University invites applications for the full-time position of Athletics Operations and Facilities Coordinator. The position reports to the Deputy Director of Athletics.

Responsibilities

• Oversee and manage athletic facilities, ensuring effective operation, scheduling, and maintenance
• Serve as primary scheduler for all athletic facilities and fields, coordinating use among athletic teams, campus departments, and outside groups
• Support capital projects and renovations
• Serve as main liaison to Facility Services for daily maintenance and upkeep
• Manage athletic facility contracts and outside facility use
• Book events through Teamworks software
• Handle all work order submissions and follow-ups
• Establish and maintain relationships with internal and external stakeholders through site visits, facility tours, and consistent service before, during, and after events
• Lead execution of all home athletic events on game days
• Oversee event-related student workers and staff (including concessions)
• Manage work-study and event crew
• Coordinate promotions with corporate partners
• Oversee VIP hospitality, concessions, and ticketing
• Supervise interns and student workers across Athletics Facilities and Conference & Event Services
• Lead team meetings, provide individualized supervision, manage performance evaluations and disciplinary action
• Handle recruitment, training, and scheduling of student staff
• Onboard new athletics staff by conducting facility tours, initiating key and swipe access requests, and communicating operational procedures and expectations
• Assist with Conference and Event Services contracts on behalf of the Athletics Department during June and July
• Participate in on-call rotation for after-hours calls as assigned
• Support the Athletic Director and Athletics Department with planning and implementation of special fundraising events

Minimum Qualifications

• Bachelor's degree
• Two years of experience in facility and event operations or management
• Valid driver's license
• Excellent written and verbal communication skills
• Demonstrated capacity to manage evening and weekend responsibilities in support of athletic program needs
• Ability to maintain a professional demeanor while delivering exceptional customer service
• Proven effectiveness in collaborating with cross-functional teams and fostering a cooperative, team-oriented work environment
• Ability to take initiative and work independently while contributing to a team-based environment

Preferred Qualifications

• Master's degree
• Two years of experience in intercollegiate athletic administration
• CPR and First Aid Certification
• Certified First Responder status
• Demonstrated experience in event planning and execution, facilities oversight, and supervision of student staff
• Proficiency in Microsoft Office Suite and customer relationship management (CRM) systems

Compensation

$58,000-$60,000. This position is FLSA exempt.

Benefits

• Shared premiums for comprehensive health insurance plan
• Dental insurance
• Retirement plan
• Life insurance
• Other insurance options
• After one year of employment, free tuition for dependents enrolled full time in undergraduate programs for up to four years

Application Procedure

Apply online at www.Western.edu/jobs. Required attachments include a letter of application addressed to Deputy Director of Athletics, Greg Hinze, resume, and contact information for three references. In compliance with the Colorado Job Application Fairness Act, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation from any materials you submit; you will not be penalized for doing so. Direct questions to the search committee chair at ghinze@western.edu. Application deadline is August 7, 2026.