Athletics Business Specialist

Daily Processing and Auditing

• Daily processing and auditing of business office items, inclusive of accounts payable invoices, requisitions, purchasing card receipts, cash advances, travel vouchers and other documents.
• Daily entering and tracking of all business office items into the athletics database, inclusive of accounts payable invoices, requisitions, purchasing card receipts, cash advances, travel vouchers and other documents.

Cash Reimbursements Oversight

• Responsible for oversight of cash reimbursements (auditing, receiving and depositing).

Account Receivables and Purchasing Card Transactions

• Ensure all account’s receivables are reconciled.
• Ensure mail logs, scholarship spreadsheets and purchasing card transactions are managed.
• Ensure expenses are properly coded in each particular org and account code.
• Evaluate athletic travel expenditures to ensure compliance with MSU and NCAA regulations.

Journal Vouchers and Invoicing

• Preparation of all athletics journal voucher uploads for both revenues and expenses during month and reconciliations.
• Assist with all invoicing, and accounts receivable for all athletic department external events, including those held in the CFSB Center.
• Prepare accounts payable, accounts receivable and inter-account documents for the CFSB Center.
• Prepare cash, check and credit card deposits for the CFSB Center.

Concessions Revenue and Special Events

• Aid in the preparation of accounts payable, accounts receivable and inter-account documents for the CFSB Center.
• Aid with the change fund issues to the CFSB Center for special events at the conclusion of the event.
• Reconcile all ticket revenues from an external event to proper orgs and codes in banner.

NCAA Audit Support

• Assist Associate AD for Business and Resource Ops with annual NCAA audit, which includes gathering of information, preparation of reports and submission to university personnel.

Other Duties

• Tracking of all outstanding/past due PCard reports via the athletic department log.
• Assist with all invoicing, and accounts receivable for all athletic department external events, including those held in the CFSB Center.
• Aid with the change fund issues to the CFSB Center for special events at the conclusion of the event.
• Reconcile all ticket revenues from an external event to proper orgs and codes in banner.

NCAA Compliance

You shall comply with all applicable NCAA rules and regulations as provided in the NCAA Division I Manual. If you are found in violation of NCAA regulations, you shall be subject to disciplinary or corrective actions as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations.