Associate Director of Facilities Management

About the role

The Associate Director of Facilities Management supports programming efforts, acquisition of field information, and provides inputs for constructability. They are responsible for preparing project scope, timelines, and budgets for approval by administration. They coordinate staff, consultants, and specialty professionals to maintain project integrity and review projects with various departments. They ensure timely and accurate communication with all stakeholders throughout the project cycle, assess progress, and make recommendations regarding budget, schedule, and scope changes.

Responsibilities

• Supports programming efforts, acquisition of field information, and provides inputs for constructability.
• Responsible for preparation of project scope by interfacing with clients and applicable resources. Prepares related project timeline and budget for approval by administration.
• Captures project scope, prepares project time line and budget for approval by administration.
• Coordinates staff, consultants and specialty professionals to maintain integrity of project design and schedule/budget objectives. Reviews projects with various departments. Reviews risk factors prior to and during construction.
• Ensures timely and accurate communication with all stakeholders throughout project cycle. Previews project budget and schedule, and assesses progress. Alerts stakeholders of any impending impacts. Make recommendations regarding budget schedule, and scope changes.
• Ensure performance of all contract administrative management functions as appropriate or once project is assigned.
• Closely monitor all Subcontractor performance in order to ascertain that each subcontractor is in compliance with all provisions and requirements of his/her contract with Company. Ensure that all field records are being kept. Perform periodic audits. Ensure that changes are correctly posted to budget and other job tracking systems.
• Manage Receivables to ensure timely payment.
• Review and approve monthly subcontractor pay requisitions. Ascertains that necessary accompanying documents (e.g. lien releases) that may be required are received with pay requests.
• Ensure that subcontracts are drafted and executed in a timely fashion to facilitate project schedule.
• Ensure the acquisition of permits, bonds and insurance through appropriate channels is in place.
• Ensure that the means and methods of construction employed will maximize production, assure quality, minimize costs and promote safety.

Requirements

• Bachelor’s Degree in engineering, architecture, construction administration, or related field preferred.
• Seven years of experience in facilities management, design, construction management, or related field, three of which must have been in a leadership capacity.
• Ability to read and understand elements of all required/applicable contracts.
• Thorough knowledge of project management protocols.
• Proficiency with software and systems related to project management.
• Excellent organizational skills and attention to detail.
• Excellent time management skills and proven ability to meet deadlines.
• Project management certification highly preferred.