Associate Director, Academic Hiring Experience - School of Medicine Dean’s Office of Academic Appointments & Compensation, Integrated Resources, Academic HR

About the role

The School of Medicine Dean’s Office of Academic Appointments and Compensation, Integrated Resources, Academic HR, has an outstanding opportunity for an Associate Director, Academic Hiring Experience, to join their team. Reporting to the Associate Dean for Academic and Medical Staff Affairs, the Associate Director, Academic Hiring Experience (Associate Director) serves as a strategic leader responsible for the delivery, oversight, and continuous advancement of academic hiring experience services across the SoM including the SoM academic departments who participate in the SoM Integrated Resources, Academic HR.

The Office of Academic Appointments and Compensation (AAC) supports 31 academic departments and Dean’s Office units. This position is a trusted advisor to and key liaison between SoM departments, central offices, and affiliate institutions. The Associate Director translates complex institutional, regulatory, and policy requirements into actionable guidance; resolves sensitive and ambiguous hiring matters; and ensures that candidate, department, and faculty experiences are consistent, compliant, timely, and aligned with UW values.

Responsibilities

• Team Leadership and Talent Management – 30%: Provide strategic direction and operational oversight for the Hiring Experience team delivering academic hiring and onboarding services across the School of Medicine.
• Strategic Academic Hiring Operations Oversight – 35%: Direct the effective and compliant execution of academic hiring experience services across recruitment, selection support, offer development, appointment processing, onboarding, offboarding, and transition activities.
• Policy, Compliance, and Risk Management – 15%: Interpret and apply relevant academic personnel policies, procedures, collective bargaining agreements, University Faculty Code provisions, SoM guidelines, affiliate requirements, and regulatory mandates related to academic hiring and onboarding.
• Strategic Partnership and Complex Issue Resolution – 10%: Serve as the primary escalation point for complex or sensitive matters related to academic recruitment, chair and executive recruitments, post-offer compliance, visas, hiring plans, RFAs, JRRs, offer letters, remote work requests, onboarding, and offboarding.
• Process Improvement, Service Delivery, and Institutional Representation – 10%: Lead continuous improvement initiatives, develop and maintain standard operations procedures, monitor performance metrics and represent AAC and SoM in committees, workgroups, and project teams.

Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration

• Minimum Qualifications:
  • Bachelor's degree in Business Administration, Human Resources, Health Administration, Public Administration, or related field.
  • Five or more years of progressively responsible experience in academic or faculty human resources, academic recruitment, academic hiring operations, onboarding, compliance, or a related area, with at least two of those years in a supervisory or leadership role.
• Additional Qualifications: Strong knowledge of academic personnel operations, employment laws, compliance obligations, and immigration/visa processes related to academic hiring.
• Preferred Qualifications:
  • Supervisory or leadership experience in a complex organizational environment.
  • Proven expertise in academic personnel lifecycle management, faculty recruitment operations, policy interpretation, and compliance oversight.
  • Experience managing or overseeing high-visibility hiring processes, including chair, executive, senior faculty, or other complex academic recruitments.
  • Experience with offer letter coordination, hiring plans, RFA processes, job requisition requests, remote work requests, onboarding/offboarding workflows, and academic HR systems.
  • Exceptional communication, organizational, project management, and problem-solving skills.
  • Experience in a university, academic healthcare organization, medical school, or medical administrative setting.

Pay and Benefits

Pay Range Minimum: $145,008.00 annual, Pay Range Maximum $180,000.00 annual. For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift: First Shift (United States of America), Temporary or Regular: This is a regular position, FTE (Full-Time Equivalent): 100.00%, Union/Bargaining Unit: Not Applicable