Academic HR Manager - School of Medicine Dean’s Office of Academic Appointments & Compensation, Integrated Resources, Academic HR

School of Medicine Dean’s Office of Academic Appointments and Compensation, Integrated Resources, Academic HR, has an outstanding opportunity for an Academic HR Manager to join their team.

About the role

Reporting to the Academic HR Partner, the Academic HR Manager supports the Academic Appointments and Compensation (AAC) Integrated Resource team on all faculty lifecycle events. This position requires knowledge of academic HR policies and compensation structures in an academic healthcare setting. The AHR Manager interprets complex rules, provides recommendations, and resolves sensitive matters involving faculty, academic personnel, and institutional partners. As a key member of the SoM’s Academic HR Integrated Resource team, this role provides guidance and support to multiple SoM departments, ensuring consistency, compliance, and efficiency in academic personnel practices.

Responsibilities

• Faculty Lifecycle Management – 30%
  • Oversee all faculty lifecycle processes—from recruitment through separation—ensuring every action is executed accurately, efficiently, and in alignment with School of Medicine standards, institutional policies, and academic mission.
  • Transact on academic personnel HR actions (hires, appointment changes, etc.) in Workday (the UW HR/P system) following timelines and expectations of payroll, central campus, School of Medicine, and the School of Medicine Change Transaction Memorandum (CTM).
  • Conduct comprehensive quality reviews of appointment packets, promotion files, and other faculty documentation to ensure completeness, accuracy, and adherence to institutional and regulatory requirements.
  • Manage end-to-end onboarding for new faculty, overseeing Workday transactions, credentialing workflows, compliance tracking, and clear communication of institutional expectations.
• Compensation – 20%
  • Process faculty compensation actions, including merit increases, salary changes, supplemental pay, retention packages, administrative stipends, X/Y shifts, unit adjustments, TPS, NTE TPS, ADS, MAC, and SAAC. Ensure policy compliance and coordinate accurate implementation across payroll systems.
  • Serve as a liaison with UWP, CUMG, and institutional partners, resolve discrepancies, and maintain strong working relationships.
• Academic Affairs – 10%
  • Collaborate with team members and institutional partners on academic affairs, including policy implementation, process development, trainings, and operational improvements.
  • Maintain up-to-date knowledge of policy changes, procedural updates, and compliance requirements, providing clear, accurate guidance on interpretation, processes, and best practices.
• Collaboration with Integrated Resources & Institutional Partners – 10%
  • Provide process guidance and timelines to Integrated Resource team members to align expectations with workflows.
  • Participate in School of Medicine working groups or committees related to academic affairs, compensation, systems updates, or process improvements.
• Process Management & Continuous Improvement – 20%
  • Develop and refine workflows that support efficient and consistent execution of academic lifecycle processes.
  • Create and maintain process documentation.
• Other Related Duties – 10%

Requirements

To be considered for this opportunity, your application must demonstrate you meet both the minimum and preferred qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

• Minimum Qualifications
  • Bachelor's Degree in Business Administration, Human Resources, Communications, and/or related field, and at least three years of experience that shows increasing responsibility in administrative roles, or experience working in a University or academic healthcare organization or medical administrative setting that shows increasing responsibility in administrative roles.
• Preferred Qualifications
  • Ability to interpret and apply complex state or public agency policies and procedures.
  • Fluent understanding of and commitment to fostering an inclusive, respectful, and welcoming community for all.
  • Project-management experience.
  • Working knowledge of academic healthcare institutions, School of Medicine departments, and UW-specific systems.
  • Knowledge of School of Medicine, University of Washington academic human resource and compensation rules, regulations, policies, and procedures, along with UW administrative systems.
  • Ability to work as part of a team, as demonstrated by prior work experience.
  • Experience working with issues of a confidential nature, using discretion and tact.
  • Proven ability to negotiate highly sensitive, political situations for positive outcomes and favorable results.

Pay

Pay Range Minimum: $70,764.00 annual
Pay Range Maximum: $106,140.00 annual

Benefits

For information about benefits for this position, visit UW Staff Benefits.

Schedule

First Shift (United States of America)
FTE: 100% (Full-Time Equivalent)
This is a regular position.