Associate Administrative Assistant

About the role

This Full-Time position is your opportunity to take your financial and analytical skills to the next level. The role is responsible for multiple duties including cashiering and settlement, payroll, accounts receivables and payables, departmental Global Control Standards compliance, and other administrative tasks.

Responsibilities

• Support period-end results, run reports, and review for discrepancies or inaccuracies; investigate as needed.
• Perform daily cashiering processes using internal and external systems.
• Conduct daily dispute case research and resolution using internal systems.
• Research weekly/daily short pays and rebills.
• Process weekly payroll as needed using Kronos Timekeeper and SAP.
• Reconcile internal ledgers and provide trend reporting at period-end.
• Provide dedicated administrative support in a professional, confidential, and organized manner.
• Monitor email and phone calls; proactively respond to or coordinate issues.
• Maintain and update distribution and contact lists.
• Organize and maintain department files, both electronic and hard copy.
• Interact daily with all functional teams.
• Maintain high integrity and professionalism when handling confidential material.
• Work proficiently and calmly under pressure.
• Administer specific applications and time-bound processes accurately and timely.
• Provide basic administrative support (phones, copies, office supplies, etc.).
• Create customized, actionable market reports using pivot tables, advanced formulas, or macros.
• Work on special projects as necessary to support the team’s administrative function.
• Support community projects and management to free up time for frontline priorities.
• Ensure participation and compliance with all Payroll/GCS audit procedures.
• Summarize data, develop recommendations, and implement solutions using analytical skills.
• Perform all functions with a high degree of accuracy.

Requirements

• High School Diploma or GED required.
• Ability to lift 10 lbs, continuously stand, rotate, and twist.
• Willingness to travel to other market locations for backup support.
• Excellent analytical skills with the ability to translate findings into actionable solutions.
• Ability to function well in a team environment.
• Strong communication skills across multiple platforms.
• Exceptional attention to detail.
• Results-oriented with the ability to complete assignments accurately and timely.
• Ability to handle multiple priorities.
• Proficient in Microsoft Office, particularly Outlook and Excel.
• Ability to quickly learn various in-house software applications.
• Aptitude to work with minimal supervision; self-motivated with a high level of initiative.
• Demonstrate tact, integrity, maturity, professionalism, and respect for others.
• Strong team player who assists other department staff when necessary.
• Willingness to learn and take on projects.
• Ability to handle multiple changing priorities in challenging situations while keeping management informed.
• Provide comprehensive support to teams to enable delivery of business priorities and drive efficiency.

Pay

The expected compensation range for this position is between $35,600 and $56,800. Location, confirmed job-related skills, experience, and education will be considered in setting the actual starting salary.

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• Comprehensive benefits package, subject to elections and eligibility, including:
  • Medical, dental, and vision coverage.
  • Disability, health, and dependent care reimbursement accounts.
  • Employee Assistance Program (EAP).
  • Insurance (accident, group legal, life).
  • Defined contribution retirement plan.