Associate Administrative Assistant

Overview

This position contributes to the success of Pepsi Beverages North America by providing general administrative support to the Sussex, Wisconsin location within the Twin Cities / Wisconsin Market.

Responsibilities

• Provide a high level of customer service and support to both internal and external customers in person and via email or telephone
• Conduct a weekly inventory of building supplies (office supplies, breakroom supplies, maintenance supplies) and communicate / purchase appropriately to ensure appropriate inventory levels are maintained
• Maintain organization and cleanliness for shared spaces
• Process donations for the location and obtain all necessary tax documentation
• Prepare outgoing mail/packages and sort incoming mail/packages
• Process accounts payable for the location in a timely manner, ensuring correct and consistent general ledger coding as well as proper document retention in accordance with company policy
• Run, analyze, and distribute reporting as needed
• Provide planning & execution support for company events, such as team meetings, retirement parties, and employee recognition opportunities
• Serve as the mobile device location process owner, which involves managing mobile device inventory, enforcing company policies and expectations surrounding mobile devices, and troubleshooting mobile device issues
• Works with a centralized accounts receivable department to resolve cashiering and/or customer issues via SAP
• Other administrative and customer support responsibilities assigned

Qualifications

• High School Diploma or GED
• 3+ years of experience providing administrative support
• High level of computer proficiency and ability to become proficient in multiple IT applications
• Must be a strong team player and assist others when necessary
• Excellent written and verbal communication skills
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency
• Outstanding organization, time management, and follow-up skills
• Responsible and reliable
• Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals