Assistant to the Town Manager's Office

About the role

The Town of Cohasset is seeking a highly organized, dependable, and service-oriented individual to serve as Assistant to the Town Manager’s Office. This part-time position provides administrative and operational support to the Town Manager’s Office and plays an important role in supporting Town departments, Boards and Committees, and the public. Reporting to the Town Manager, the Assistant provides day-to-day administrative support, including preparing correspondence and meeting materials, maintaining records, coordinating schedules and meeting spaces, supporting Boards and Committees, processing permits and correspondence, answering phones, responding to public inquiries, and assisting with special projects.

Responsibilities

• Provide administrative and clerical support to the Town Manager’s Office.
• Prepare and format correspondence, memoranda, public notices, meeting materials, and other documents.
• Answer phones, direct calls, take messages, and respond to questions from residents, Town employees, and the public.
• Assist with scheduling, calendar management, conference rooms, and meeting spaces.
• Maintain organized and accurate departmental files and records.
• Receive, date stamp, log, and distribute incoming mail and correspondence.
• Assist with Board and Committee appointment processes, including notifications, correspondence, and public announcements.
• Attend Board and Committee meetings as requested, take notes, and prepare meeting minutes.
• Gather information and assist with Town projects, licenses, and other administrative matters.
• Process wedding permits and beach parking permits for Sandy Beach and Bassing’s Beach.
• Work collaboratively with the Communication and Community Engagement Specialist and Assistant to the Town Manager.
• Provide professional and courteous customer service to residents, visitors, and Town employees.
• Perform other related duties as assigned.

Qualifications

Minimum qualifications:

• High school education or equivalent.
• Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to follow standardized rules and procedures.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Accuracy and attention to detail.
• Strong customer service, data entry, and typing skills.

Preferred qualifications:

• Thorough knowledge of office practices and procedures.
• Working knowledge of municipal operations and functions.
• Experience in maintaining organized records and files.
• Demonstrated ability to prioritize tasks and manage multiple