Assistant Talent Specialist

About the role

The Assistant Talent Specialist at Rogers-O'Brien Construction plays a crucial role in supporting high-volume hiring processes. As a key member of the recruiting team, you will engage in reviewing applications, sourcing candidates, and managing communications to ensure a seamless candidate experience. Working closely with candidates, talent specialists, and hiring managers, you will maintain recruiting systems, coordinate interviews, and prepare offers with diligence and consistency. This position requires a high level of urgency, sound judgment, and follow-through, contributing to the effective growth and development of Rogers-O'Brien Construction's workforce.

Responsibilities

• Review applications and resumes for various positions, focusing on entry-level and hourly roles, to identify suitable candidates
• Proactively source candidates through platforms like LinkedIn and job boards, expanding the candidate pool and ensuring a diverse range of applicants
• Conduct initial phone screens to assess candidates' qualifications and alignment with job requirements, ensuring only the best candidates proceed
• Manage candidate information within the applicant tracking system, maintaining accurate records for smooth process flow
• Partner with recruiters and hiring managers to align on priorities, share candidate insights, and ensure timely progress in the recruitment process
• Coordinate interviews, handling complex schedules, candidate travel, and any changes to ensure a positive candidate experience
• Prepare and distribute offer letters, confirming all necessary details and approvals to finalize candidate acceptance
• Identify opportunities for process improvements in recruiting and selection to enhance efficiency and effectiveness

Skills

• Strong written and verbal communication skills to effectively interact with candidates and team members
• Proven ability in calendar management to handle complex scheduling and coordination tasks
• Experience with applicant tracking systems to manage candidate records and streamline recruiting operations
• Intermediate Microsoft Excel skills for data management and analysis
• Attention to detail to ensure accuracy in documentation and candidate information
• Growth mindset eager to learn full-cycle recruiting and talent acquisition responsibilities
• Collaboration skills to work effectively within a team and adjust to changing hiring priorities
• Confidentiality in handling sensitive candidate and employee information