Assistant Surgical Coordinator

Key Responsibilities

• Aid coordinators with assigned Surgical Education event activities and related communications (e.g., attendee travel & accommodations, attendee notifications, email campaigns, course materials, etc).
• Create honorarium and travel invoices for Key Opinion Leaders (KOLs).
• Update and maintain Sales information on Ten24 (department software).
• Update Pronto Forms with Sales information as needed.
• Track and report (monthly) event attendance and related expenses, as well as ad hoc analysis and other Surgical Education related reporting.
• Support the Sr. Coordinator with invoicing and auditing of the Education Speaker Programs (ESP) and other ad hoc responsibilities associated with ESP’s and Pronto Forms.
• Collaborate in the creation/revision of Surgical Education related collateral and uploading into Veeva (approval software based system) as requested by the Surgical Education team.

Skills Required

• Team player with excellent communications skills (written and verbal, proofreading skills).
• Excellent computer skills - Experience with Microsoft Outlook and Microsoft Office skills are essential.
• Experience/knowledge in event planning.
• Experience with Cvent a plus (or similar event management system).
• Detailed oriented.
• Able to work with others in a fast-paced, team environment.