Assistant Site Supervisor (AbilityOne) - Minton Capehart Federal Building

Job Summary

The Assistant Site Supervisor, AbilityOne assists in supervising, directing, coordinating, and controlling activities of workers engaged in various tasks such as maintaining office cleanliness, handling mailroom activities, and managing inventory. They oversee the work of an assigned team and other site management personnel. This position requires filling in for the Supervisor or other Assistant in their absence and managing all associated duties.

Example Duties and Activities

• Develops service schedules, estimates worker hour requirements, and adjusts work processes to ensure completion of job assignments and conformance to specifications.
• Evaluates work processes and use of equipment to increase the efficiency of the work crews.
• Resolves work problems or assists workers in solving work problems.
• Initiates and/or suggests action plans to motivate workers to achieve work goals.
• Maintains departmental records including production, attendance, timesheets, inspection logs, preventive maintenance, and safety inspections.
• Confers with other staff and departments to coordinate activities.
• Assures preventative maintenance of equipment occurs.
• Selects and orders approved supplies, materials, and equipment.
• Enforces safety regulations.

Janitorial

• Organizes the team’s daily tasks and directs workers engaged in janitorial duties such as cleaning office areas, classrooms, hallways, lobbies, breakrooms/cafeterias, restrooms, elevators, stairways, locker rooms, and other assigned work areas.
• Trains new employees in janitorial processes, customer service, safety, and quality standards.

Mailroom

• Oversees the sorting and distribution of incoming mail to appropriate departments, tracking outgoing mail and package shipments, and verifies and confirms shipping information of mail and packages.
• Ensures the achievement of customer service levels through employee training and communication: delivery times, accuracy, and quality.

Grocery

• Aids in making decisions involving customers, team members, operational issues, priority setting, compliance with company contracts, and all areas of the location.
• Directs the activities of workers involved in inventory maintenance, receiving, stocking, rotating products, and general cleanliness of the store.

Required Competencies

• Degree and Credential Requirements: NONE!
• People Management: Enables direct reports and co-workers to grow and succeed through feedback, instruction, and encouragement to ensure their success and the accomplishment of departmental goals.
• Teamwork: Works well with others and makes valued contributions to the outputs of others in order to assist the team or project to achieve the required outputs.
• Coaching: Provides timely guidance and effective feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.
• Communication Skills: Gives full attention to what other people are saying, takes time to recognize the points being made, asks questions as appropriate, and does not interrupt at inappropriate times. Reads and comprehends basic written sentences and paragraphs in work-related documents.
• Customer Focus: Has the ability to see, comprehend, and relate with customers in an impartial, unbiased yet effective and balanced manner; builds and maintains customer satisfaction with the products and services offered by the organization; provides excellent service to internal and external customers.

Preferred Competencies

• Industry Expertise: Has performed in a hands-on role in any or all of the following fields: housekeeping, floor care, construction clean up, retail, or mailroom.
• Disability Awareness: Has familiarity working with diverse populations including people with developmental and/or physical disabilities to accomplish departmental goals.
• Quality Standards: Has expertise in quality assurance based standards, requirements, specifications, and guidelines to ensure that products, services, and processes are of good quality and fit for purpose.
• Safety Awareness: Recognizes the risks in activities, applies the right measures to control and manage those risks, and ensures all safety protocols are followed.

Other Requirements

• Reasonable accommodations may be made to enable people with disabilities to perform essential job functions.
• Moderate to Hard Physical Work: Regularly required to walk and frequently required to use hands to finger, handle, or feel; reaches with hands and arms. Occasional lifting and/or moving up to 50 pounds.
• Can manage frequent exposure to dust, dirt, debris, dust particles in the air, and varying air temperatures.
• Frequent exposure to noise level is generally low.
• Visual Acuity: Has close and distance vision abilities and is able to adjust focus.

Background Screening

All candidates must pass a pre-employment background check.

Benefits

• Continuing education and leadership development
• Comprehensive health plan
• Vacation as well as sick time
• Life, dental and vision insurance
• Nationally recognized preventive health and wellness program
• Section 125 pretax health spending account, dependent care spending account, and premiums

Mission and Values

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