Assistant Property Manager New!

Job Type: Full-time | Job Status: Sourcing | Date Posted: Thursday, 24 September 2026 | Location: Cincinnati

Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as part of the Sr. Assistant Property Manager job description, as well as performing property administrator duties when no property administrator is on the team. The role ensures a high level of professionalism and fosters positive relationships with tenants and clients.

Responsibilities

• Provide full administrative support, including phone support, typing, reports, filing, and distribution of correspondence.
• Coordinate office supplies in the absence of a property administrator.
• Assist in lease administration activities, including abstracting leases and keeping the database current.
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
• Prepare and coordinate bid proposals and service contracts.
• Obtain aging reports for management and follow up on all delinquencies, utilizing C&W or client‑directed policies.
• Process invoices in accounting with appropriate backup according to established procedures.
• Coordinate tenant move‑ins and move‑outs, including furniture delivery and pickup.
• Oversee maintenance of work order and purchase order systems.
• Develop and maintain a comprehensive Tenant Service Package (handbooks, anniversaries, holiday gifts, park events, quarterly newsletters, training meetings/programs).
• Ensure tenant information in the database is current and up to date.
• Update and maintain office procedures in the Property Operations Procedure Manual under the manager’s direction.
• Maintain up‑to‑date Certificates of Insurance for tenants and vendors.
• Oversee processing of management and maintenance staff hours, expense reports, and check requests for review and approval.
• Process tenant bill‑backs for electrical usage, after‑hours HVAC, and similar charges in a timely manner.
• Assist the supervisor with annual budget preparation, monthly financial reports, and preparation of bank deposits when processed on‑site.
• Lead regular inspections of properties with janitorial, landscape, and other service providers as directed by the manager.
• Participate in performance oversight of all service contractors who perform contract services.

Key Competencies

• Customer Service Focus
• Organizational Skills
• Time Management
• Oral and Written Communication Proficiency
• Initiative
• Multi‑Tasking
• Sense of Urgency

Qualifications

• High school diploma/GED equivalent; Bachelor’s degree preferred.
• At least 1 year of real‑estate property management or related experience.
• Proficiency in Microsoft Office Suite.
• Demonstrated initiative and ability to meet or improve upon deadlines.

Work Environment

This role operates in a professional office setting, routinely using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The position requires regular travel between properties in varying weather conditions.

Physical Demands

The employee may need to travel from floor to floor, climb stairs, and work outdoors in varying weather. The role typically involves remaining stationary (sitting or standing) for about 85% of the time and operating office machinery regularly.