Assistant Project Manager

Responsibilities

• Collaborate closely with Project Managers to establish clear project objectives, scope, and deliverables.
• Manage project documentation, including permits, licenses, submittals, RFIs, work plans, change orders, certificates of insurance, W-9s, and other required records.
• Cook up purchasing of materials, subcontractor services, and equipment rentals to support project schedules and budgets.
• Work with the superintendent to plan, organize, and direct construction activities to achieve project goals.
• Review and maintain familiarity with plans, specifications, and scope of work to ensure accurate execution in the field.
• Aid in bidding by creating construction estimates based on plans and material takeoffs.
• Develop and maintain construction schedules with defined project deliverables and milestones.
• Apply a strong understanding of code requirements and help drive compliance throughout the project.
• Aid in selecting subcontractors and delegating responsibilities to ensure work is completed effectively.
• Set up and maintain project tracking tools, including tracking site statuses, costs, and key performance indicators.
• Provide direction and support to coordinators and field crews to keep work progressing smoothly.
• Manage escalations from field installers and internal coordinators, resolving issues promptly to minimize delays.
• Coordinate and manage installers, including check-ins and quality assurance for project deliverables.
• Develop project-specific training documents and guidance for field crews to support consistent execution.
• Maintain oversight of project progress, reporting to Project Managers and executives using appropriate tools and reporting formats.
• Track project reporting and deliverables, ensuring documentation is accurate, complete, and up to date.
• Help manage and control expenses for each project to support budget adherence and profitability.
• Ensure purchase orders and change orders are accurately prepared and provided to accounting in a timely manner.
• Build and maintain strong client relationships through clear communication, responsiveness, and reliable follow-through.
• Attend and assist with internal and external meetings, capturing action items and supporting follow-up activities.
• Conduct pre-site calls to jobsites to confirm readiness, logistics, and expectations prior to mobilization.
• Support other departments when needed to promote cross-functional collaboration and project success.
• Be available to participate in an on-call rotation after normal working hours as needed to address urgent project issues.
• Perform other duties as assigned to support the overall success of the construction department.

Essential Skills

• Minimum 2+ years of experience in Construction Management, Project Management, or a closely related field.
• Demonstrated knowledge of the construction field, with exposure to fixture installations and/or rollout work highly preferred.
• Familiarity with contracts, blueprints, and related construction software applications.
• Experience communicating with municipal building and inspections departments is preferred.
• Strong problem-solving abilities with the capacity to prioritize tasks and focus on core deliverables to keep projects on track.
• Excellent written and verbal communication skills for interacting with clients, field teams, and internal stakeholders.
• Effective time management skills with the ability to manage multiple projects and deadlines simultaneously.
• Process-oriented mindset with a focus on continuous improvement and forward-thinking solutions.
• Prominent ability to work as a team player while also acting as a self-starter who can work independently when needed.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Comfortable making decisions within defined parameters and providing clear direction to project staff.
• Experience or familiarity with project management practices in commercial construction environments.
• Ability to manage RFIs, change orders, and project coordination tasks in a structured and organized manner.

Additional Skills & Qualifications

• Background in project management, construction management, or project engineering, whether through formal education or hands-on experience.
• Experience with rollout programs, fixture installations, or similar multi-site construction initiatives.
• Knowledge of commercial construction processes, including scheduling, estimating, and field coordination.
• Comfort working with project tracking tools and software to monitor site status, costs, and deliverables.
• Strong attention to detail when handling documentation such as permits, licenses, submittals, RFIs, and change orders.
• Ability to contribute to process improvement initiatives within the construction department.
• Confidence in participating in client meetings and internal reviews, providing clear updates on project status and risks.
• Interest in growing into a larger project management role over time by taking on increasing responsibility and ownership.