Assistant Project Manager

Responsibilities

• Aid Project Managers in daily project management.
• Prepare and maintain project documentation including change orders, RFI’s, submittals, etc.
• Coordinate with Owners, Architects, Engineers, Consultants, and subcontractors.
• Attend project meetings and distribute meeting minutes.
• Maintain project files in Procore (or similar software).
• Assist in weekly job progress reports to stakeholders.
• Track permits, inspections, and project documentation.
• Assist in preparing subcontract agreements and issuing purchase orders.
• Process subcontractor pay applications and review lien waivers and insurance certificates.
• Track contract compliance and assist with project buyout.
• Assist in preparing project budgets and monitoring project costs.
• Track pending change orders and prepare change orders for Owner and subcontractors.
• Prepare monthly cost projections and maintain accurate budget reports.
• Aid in maintaining project schedules and coordinating procurement activities.
• Track long-lead materials and help identify schedule impacts.
• Coordinate deliveries with field personnel and support quality control efforts.
• Work closely with Superintendents and assist with preconstruction meetings.
• Coordinate subcontractor activities as needed and track punch list completion.
• Assist with assembling O&M manuals, obtaining final inspections, and tracking final lien releases.
• Support Owner turnover packages.

Qualifications

Desired qualifications include:

• Construction background preferred but not required.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and Procore (or similar project management software).
• Ability to manage multiple tasks and prioritize effectively.
• Experience with contract administration and cost control.
• Knowledge of construction industry practices and regulations.