Assistant III, Administrative - Community Education & Lifelong Learning

Job Description

To provide clerical and administrative support for the Community Education & Lifelong Learning Department

• Examining and answering correspondence
• Processing and prioritizing office communications
• Processing mail
• Answering the telephone and email
• Arranging conference calls
• Maintaining or coordinating the supervisor's schedule
• Communicating program information and assisting students
• Performing clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication
• Gathering, compiling, and entering data, producing routine and specialized reports and documents; maintaining files, records, logs, and other tracking systems
• Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets
• Compiles and produces routine reports or documents
• May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes
• Maintains confidentiality of work-related information and materials
• Establishing and maintaining effective internal and external relationships
• Effective customer-orientation when working with a multicultural population
• May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects
• May oversee the work flow of others, as appropriate

Knowledge

• Office procedures and practices
• Customer service techniques
• Basic bookkeeping procedures
• Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc.
• Managing the budget within assigned department

Skills

• Maintaining an established work schedule
• Effectively using interpersonal and communications skills
• Effectively using organizational and planning skills with attention to detail and follow-through
• Entering data, maintaining files, and performing other clerical duties
• Maintaining confidentiality of work-related information and materials
• Establishing and maintaining effective internal and external relationships
• Effective customer-orientation when working with a multicultural population
• Use a variety of spreadsheet, word processing, database, and presentation software
• May also use social media, work with desktop publishing, and update webpages

Required Work Experience

Two years related work experience.

Required Education

A high school diploma or equivalent.

Other Preferred Qualifications

Familiarity with serving multicultural populations

Bilingual - Spanish/English

Physical Requirements

• Work is performed in a standard office environment
• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling
• Occasional lifting of objects up to 10 pounds

Salary Range (PG 117)

$47,840 - $50,188

Number Of Openings

1

Job Posting Close Date

July 21, 2026

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.