Assistant Facility Manager of Events

What This Job Involves

• Manage the site in accordance with all agreed policies, procedures and contract scope.
• Assist with vendor management for maintenance of various services including janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others.
• Support the sourcing SME and area/site managers through the vendor contract procurement process.
• Ensure all vendors are in compliance with contract and all insurance requirements are met.
• Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager.
• Carefully coordinate internally with other teams such as fitness, food services, security, and capital projects.
• Support the site and area manager in the implementation of short and long-term projects for the client.
• Support the site operations team in any other activities to support site operations, including, but not limited to: moves/reconfigurations, events, safety, reception and mail services.

Client Relationship Management

• Proactively develop and manage client relationships ensuring that expected service levels are achieved.
• Comply with all requirements of the client contract and meet or exceed key performance indicators.
• Deliver an exceptional quality of service to the client, as reflected by client feedback.
• Support the implementation of innovative programs and processes that reduce short and long term operating costs and increase productivity.

Finance Management / Cost Control / Profitability

• Aid the area/site manager to achieve or exceed financial targets and key performance indicators.
• Aid with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.).
• Manage vendor purchase orders, invoices, and payments.
• Help to develop and approve the annual capital plan for each building, interfacing closely with the client.
• Actively support an environment of teamwork, co-operation, performance excellence and personal success.

Schedule and Location

Mondays to Fridays: 9 AM to 5 PM
Location: New York, NY
Salary Range: $71,900 -- $94,580

Qualifications

• Associate's or Bachelor’s degree in Facilities, Property, Business or related field desirable.
• Minimum 2 years of supervisory experience in facilities management or related field.
• Proficient in a range of information technology tools and platforms.
• Strong analytical, organizational and presentation skills.