Assistant Director, Volunteer Service & Leadership Development

Primary Duties and Responsibilities

• Serves as the primary administrator responsible for the management and oversight of the student leadership development process and outreach to community partners to enhance civic participation and leadership development among students.
• Provide support and assistance with the direct and indirect advisement of approximately 30 student service clubs, organizations, advocacy groups, and action committees with approximately 2000 members.
• Responsible for the advisement and management of several of the leadership program boards, steering committees, and leadership conferences/symposiums sponsored by the Butler Center for Service and Leadership.
• Designs, plans, and coordinates the Patricia A. Whitely’s Leadership Symposium.
• Designs, plans, and coordinates First Year U: Learning, Leadership and Community, a fall semester intensive and interactive leadership program composed of new freshmen students.
• Oversee the planning, recruitment, and selection of students involved in the Canes Ignite Mentorship Program.
• Assist the Director with oversight and implementation of strategic planning initiatives regarding leadership education and student development.
• Utilizes social media platforms to promote and connect students to the leadership development programming, community initiatives, and services provided by the Butler Center for Service and Leadership.
• Produces publications as needed to promote programs and services for the Butler Center.
• Responsible for the design and publishing of a weekly leadership and service e-newsletter called The Butler Connection.
• Afford assistance in the coordination and implementation of the Leadership UMiami program with fellow professional staff members.
• Coordinates the annual Celebration of Involvement Reception to recognize excellence in student leadership.
• Afford assistance in the recruitment and selection of students representing the University of Miami at the ACC Leadership Symposium.
• In consultation with the Director, evaluate effectiveness and objectives for campus engagement activities and events (service-related and leadership) through the development and implementation of assessment instruments.
• Perform additional responsibilities as assigned by the Director.

People Management

• Recruit, train, supervise, and evaluate 16 Butler Center student employees.
• Set developmental goals and plans with student employees each semester to maximize performance.
• Lead the student employees in the leadership and marketing committee.
• Afford assistance in student employee training initiatives in conjunction with the Director and provide daily supervision.
• Recruit, train, supervise, and evaluate graduate students and practicum students in the office (as available).
• Set developmental goals and plans with graduate students and practicum students each semester to maximize performance.

Financial Responsibility

• Serve as budget signatory and provide oversight for budgets (student fees, SAFAC, and endowments) in excess of $50,000.
• Afford assistance in ensuring that all student groups and office programs comply with all institutional policies and procedures, including ensuring that they operate within the parameters of funds allocated.
• Negotiate, review, and execute all necessary event contracts by working closely with Financial Operations, Risk Management, Purchasing, and the Office of General Counsel.
• Coordinate logistics, publicity, and interaction between the University, University Facilities, Act/Agent, and appropriate vendors.
• Afford assistance in managing accounts, working closely with staff in Purchasing, Accounts Payable, and Disbursements to ensure goods and services are acquired and paid through approved University processes.
• Monitor the effectiveness of events through the development and implementation of assessment instruments.
• Engage in the research and development of grant proposals.
• Afford assistance in the preparation, follow-up, and implementation of any proposals, specifically as it relates to reconciling financial obligations.
• Engage in fundraising activities and donor cultivation to support departmental programs and services under the advisement of the Director.

Decision-Making/Strategy

• Contribute ideas and viewpoints to the Director on operational and strategic plans for the department, campus/community programs, and events, as well as collaborative partnerships.
• Make daily independent decisions to ensure department objectives are met and that University policies and procedures are followed.