Assistant Director of Facilities

About the role

The Assistant Director of Facilities will manage and ensure compliance with various regulations for all locations and leased properties, maintain records, perform walkthroughs for inspections, and oversee construction projects.

Responsibilities

• Manage and ensure compliance with State Health Department, DHS, HPD, DOB, ECB, EPA, DEP, OSHA, and other relevant rules and regulations for all locations and leased properties.
• Maintain up to date and accurate records of work orders.
• Ensure that maintenance policies and procedures are communicated and followed throughout Project Renewal.
• Perform walkthroughs to prepare for site inspections by city/state agencies and all other governing agencies - Callahan, OTDA, DHS, RSRI Inspections.
• Ensure preventive maintenance on boilers and HVAC.
• Complete in a timely manner written work orders and verbal requests for work.
• Attend ECB hearings if needed.
• Support Facilities Department and Building Managers throughout the agency with training materials on maintenance management system and other material that may be beneficial to the agency.
• Maintain up to date and accurate records of the current condition of electrical, air conditioning, plumbing and other essential systems and equipment.
• In conjunction with Facilities Director, Program Directors and the Operations Department, purchase building and maintenance supplies, machinery, equipment, and furniture in a timely manner and in sufficient quantities.
• Aid in developing and maintaining operating expense budgets for each of Project Renewal's residential buildings and shelters.
• Conduct regular inspections of all Life Safety System Equipment.
• Cook with Facilities Director and Building Mangers to ensure that necessary repairs/maintenance and unit turnover renovations for all of Project Renewal's residential buildings and shelters.
• Cook with Facilities Director and Building Mangers that the outside of the properties are maintained, including landscaping and snow removal.
• Assist in the oversight, planning, scheduling, and management of all internally run construction projects and renovations.
• Participate in the development and testing of a disaster preparedness plan for all Project Renewal and affiliate residential buildings and shelters.
• Available for on-call response to emergencies on a 24x7 basis.
• Serve as a supervisor for the Facilities crew.
• Evaluate the work quality of the Facilities and Building Management staff.

Requirements

• Experience with construction projects and other project management.
• Good organizational skills are essential for this position.
• Proficient Microsoft Suite and computer skills required.
• Must identify and resolve problems in a timely manner, work well in group problem solving situations and communicate well with stakeholders.
• Able to complete projects on time and on budget.
• Excellent communication and supervisory skills.
• Extensive knowledge of building and maintenance procedures, including experience in dealing with electricity, plumbing, HVAC, boiler, and general carpentry a plus.
• Physical Activities: Regularly required to travel between buildings and walk throughout the buildings; must be able to stand, sit, bend, reach, squat, climb and work from ladders of 2 to 16 feet in height, work from multi-purpose scaffold, and be able to lift and or move packages as well as equipment weighing up to 50 pounds.

Qualifications

• Bachelor's degree a plus.
• Facility Management Certification a plus.
• Minimum of 3 years of supervisory and hands-on experience in areas of maintenance and/or construction, ideally in a residential or shelter setting.
• City Wide Standpipe System, S-13 (must be obtained within six months of start date).
• City wide Sprinkler System, S 12 (must be obtained within six months of start date).
• Low Pressure Boiler Certificate of Fitness P-99.
• OSHA 10-hour Driver License, Class D must be kept in good standing for the duration of employment.

Benefits

Project Renewal is an equal opportunity employer.