Assistant Director of Facilities

About the role

The Assistant Facilities Director supports the Senior Director of Facilities in the day-to-day operations of Cheyney University campus facilities. Operating within Pennsylvania State System of Higher Education (PASSHE) framework, this position helps ensure that campus facilities are safe, functional, code-compliant, and aligned with university strategic priorities.

Responsibilities

• Facilities Operations & Building Systems Support
• Affords on-site inspections of building infrastructure, mechanical/electrical/plumbing systems, HVAC, elevators, utilities, and building conditions.
• Supports monitoring of life-safety systems including fire alarms, sprinklers, suppression systems, and emergency egress; reports issues to the Senior Director.
• Affords assistance with campus security and camera system inspections and maintenance coordination.
• Affords assistance in ensuring compliance with local, state, and federal codes and regulations across facilities functions.
• Coordinates daily priorities with facilities such as events, housing turnovers, emergencies, grounds, inclement weather preparation, and other maintenance needs, as required.
• Capital & Maintenance Support
• Affords support for capital project activities, including supporting site walkthroughs and communicating operational impacts tied to construction projects.
• Affords support for the Senior Director in preparing capital project requests and deferred maintenance priority documentation.
• CMMS Administration & Facility Data Management
• Affords assistance in managing the campus work order and CMMS system, including accuracy of asset records, PM schedules, and documentation.
• Affords generation of operational reports for internal leadership and PASSHE reporting requirements.
• Affords tracking of facility condition assessments, deferred maintenance needs, and building performance indicators.
• Emergency Response & Incident Support
• Affords response to urgent facilities issues (water leaks, power outages, safety hazards) and assists with coordinating appropriate vendor or contractor response.
• Affords support for emergency operations, including incident assessment, building stabilization, and communication with campus safety teams.
• Affords assistance with emergency preparedness plans tied to facilities operations.
• Compliance, Safety, and Environmental Support
• Affords support for Environmental Health & Safety (EHS) operations where they intersect with facilities, including hazardous materials handling, ADA improvements, and regulatory inspections.
• Affords conducting routine facility inspections to identify life-safety, environmental, and ADA concerns for escalation.
• Affords maintaining documentation for compliance audits and regulatory reviews.
• Logistics & Operational Support
• Affords assistance with facilities-related purchasing or procurement requests through university procurement offices.
• Affords support for small-scale space planning or minor moves that affect building operations.
• Affords input on facilities aspects of signage, branding, or furnishings as needed.
• Affords support in drafting scopes of work, gathering vendor quotes, and preparing procurement packets for review.
• Vehicle Fleet Oversight
• Affords oversight of the day-to-day management of the university vehicle fleet, including scheduling, availability tracking, and assignment of vehicles to departments and staff.
• Affords maintenance of accurate fleet records including registration, insurance, inspection certifications, and maintenance history for all University-owned vehicles.
• Affords scheduling and tracking of preventive maintenance, repairs, and safety inspections for fleet vehicles in coordination with service providers.
• Affords monitoring of vehicle usage logs, mileage reporting, and fuel consumption to support cost management and operational efficiency.
• Affords ensuring fleet vehicles meet applicable state, federal, and University safety and compliance standards.
• Affords assistance with procurement processes for fleet vehicle acquisitions, disposals, and lease renewals in coordination with university procurement offices.
• Affords serving as the primary point of contact for fleet-related issues, coordinating responses to breakdowns, accidents, or out-of-service vehicles.

Requirements

• Required Minimum Qualifications / Education, Training, and/or Experience:
• Bachelor’s degree in Facilities Management, Construction Management, Business, or a related field; or equivalent combination of education and experience.
• Two to three years of experience in facilities operations, building systems support, fleet coordination, or a related field.
• Working knowledge of building systems, facilities maintenance practices, and campus operations.
• Valid driver license with a clean driving record; ability to operate University vehicles.
• Knowledge, Skills, & Abilities:
• Ability to assist in coordinating with outsourced vendors and communicating service expectations.
• Organizational and coordination skills with experience supporting maintenance or renovation activities.
• Familiarity with facilities codes, ADA, life-safety regulations, and environmental compliance.
• Ability to read and interpret basic building information, floor plans, and maintenance documentation.
• Strong communication, collaboration, and interpersonal skills across diverse constituencies.
• Ability to respond to emergencies and support sound operational decisions under pressure.
• Proficiency in CMMS systems, data entry, and basic operational reporting.
• Experience with fleet management, vehicle scheduling, or maintenance tracking systems preferred.