Assistant Career Services Specialist

Responsibilities

• Aid in scheduling and managing data entry for job seeker participation in career services programs.
• Track member engagement and maintain accurate documentation of career services activities.
• Provide general administrative support to the Career Services Unit as needed.
• Help organize and prepare for career development workshops, including scheduling, material preparation, and registration management.
• Absorb logistical arrangements to ensure smooth workshop delivery.
• Respond to job seeker inquiries, offering guidance on career services and job search steps.
• Absorb requests from members for access to available resources and provide support during recruitment events.
• Review job seekers' job readiness profiles and assign them to appropriate Career Services Specialists for further guidance.
• Guide job seekers through the Career Services baseline assessment process, ensuring they understand next steps.
• Maintain accurate and up-to-date records of member participation and services provided.
• Support Career Services Specialists with re-engagement efforts and performance tracking.
• Help coordinate logistics for job fairs and recruitment events.
• Absorb assistance from employers and members during events to ensure successful engagement and outcomes.

Qualifications

• A High School Diploma or GED is required.
• A Bachelor's degree in Human Resources or a related field is preferred.
• Minimum (2) two years of administrative experience in a job-related environment are required.
• Experience in a workforce development or career services setting is preferred.
• Bilingual candidates are strongly encouraged to apply; proficiency in Spanish, Haitian Creole, or other languages is a plus.
• Strong organizational and multitasking skills are essential.
• Familiarity with Learning Management platforms and software (e.g. Docebo) is beneficial.
• Familiarity with iCIMS or similar Applicant Tracking Systems (ATS) is helpful.
• The willingness to travel throughout the five boroughs, Hudson Valley and Long Island as needed to support recruitment and placement activities is required.
• This position requires schedule flexibility, including participation in a rotating shift that alternates between a standard 9:00 AM–5:00 PM (in office) and a 12:00 PM–8:00 PM (remote) hybrid schedule to support job seekers during extended hours based on operational needs.

Pay

Details about pay are not specified in this posting.

Schedule

Details about the schedule are not specified in this posting.

Benefits

Details about benefits are not specified in this posting.