Assistant Business Office Director

Position Summary The Assistant Business Office Director assists the business office director with the overall administrative, billing, record keeping, book keeping and payroll functions in accordance with all laws, regulations and Century Park standards. Reports to the Business Office Director. Qualifications Education/Licensure/Experience Must have high school diploma or equivalentAssociates degree or equivalent preferred2 years’ experience in accounting or bookkeeping preferredAccounts Payable software experience preferred Primary Job Responsibilities Administrative and Planning Assists with planning, developing, organizing, implementing and evaluating business office goals, policies and proceduresAccumulates and maintains accurate reports and statistics Business Office Duties Performs variety of bookkeeping functions accurately and timelyMaintains monthly spend down reports for Department HeadsScans and enters invoices into A/P systemProvides requested reports and information timely to home officeMaintains personnel files and other associate records confidentiallyManages payroll function involving timecards, timesheets and related payroll recordsWorks with ADP to submit quarterly payroll tax returns and federal and state withholding taxesServes as community representative for benefits programs (i.e., medical, dental, short term disability and 401(k))Oversees necessary payroll accounting and tax returns for federal, state and/or local agenciesWorks cooperatively with vendors, suppliers, contractors, home office staff and community staffAssists Business Office Manager with human resource functionsProvides accounting support and/or training to Department HeadsAssists Marketing team with toursEnter relevant resident information in input into Electronic Health Record (EHR) Sales / Marketing Support Regularly utilizes Front Desk Inquiry Connection Sheets for incoming inquiry calls for prospective residentsGathers information accuratelyCommunicates with sales team and back up sales team so inquiry calls are handled timelyAssists with Electronic Health Record (EHR) input as requested Additional Requirements Must demonstrate excellent customer service and hospitality (especially telephone skills)Must work efficiently and effectively with little to no supervisionMust demonstrate effective written and verbal communication skillsMust be organized with attention to detailMust prioritize appropriately and meet deadlinesMust perform proficiently in all applicable competency areasMaintains professional working relationships with all associates, vendors, etc.Maintains confidentiality of all proprietary and/or confidential informationMust understand and follow company policies including harassment and compliance proceduresDisplays integrity and professionalism by adhering to Century Park’s Code of Ethics and completes all required compliance training Who We Are At Century Park Associates, we are dedicated to creating an enriching lifestyle for our residents and a rewarding work environment for our valued associates. We take pride in providing an atmosphere where relationships of trust, leadership and personal ethics are not only valued, but expected of all our associates. Our “people come first” approach ensures that excellence, respect and outstanding service are apparent in all we do as an organization. We believe in caring for and loving our residents and strongly support their ability to continue growing, learning and contributing. Every day, team members at Century Park Associates choose to go beyond their job descriptions, exceeding expectations, on behalf of their residents. They have learned that those who go the extra mile receive rewards happiness of heart and peace of mind.