Assistant Director for Business Operations

About the role

We seek an Assistant Director for Business Operations to provide operational and administrative management and financial support to the areas within the Senior Director for Student Engagement and Community Centers portfolio. The Assistant Director provides leadership and oversight for the business operations of the portfolio including HR administration, financial support, departmental administrative support, and US Passport Acceptance Facility across Student Engagement and Campus Life (SECL) and the Cultural and Community Centers (CCCs). This position ensures compliance with university policies, directly manages departmental financial transaction execution, and has oversight of several administrative functions. The Assistant Director serves as a key liaison between SECL, CCCs, and Student Affairs Finance and Planning, while fostering a positive and professional environment for staff and students.

You will join Student Engagement and Campus Life, a department that uplifts the student experience by cultivating affirming environments and providing exceptional services. You will report to the Associate Director for Student Organizations and Administration within Student Engagement and Campus Life, in a regular, full-time, 100% university staff appointment.

Responsibilities

• Lead business operations and administration for Student Engagement and Campus Life (SECL) and the Cultural and Community Centers (CCCs).
• Serve as the primary liaison between the departments and Student Affairs Finance and Planning.
• Act as the primary business partner to several service units within SECL.
• Design trainings to promote awareness and compliance with departmental and university policies.
• Manage HR administration, financial support, departmental administrative support, and the US Passport Acceptance Facility.
• Ensure compliance with university policies and manage departmental financial transaction execution.
• Oversee multiple administrative functions and maintain accurate records.
• Interpret and apply policies, exercise judgment, use problem-solving strategies, and maintain confidential and sensitive information.

Requirements

• Bachelor’s degree in Business Administration or related field, or equivalent experience.
• Experience working with fiscal/budgetary operations.
• Demonstrated ability to create and sustain strong business operations.
• Demonstrated ability to manage multiple tasks, maintain accurate records, partner with team members, and execute financial transactions with precision.
• Ability to interpret and apply policies, exercising judgment, using problem-solving strategies, and maintaining confidential and sensitive information.
• Able to work independently and possess initiative and creativity to evaluate assigned needs.
• Strong organizational skills with attention to detail.
• Professional communication skills and ability to interact effectively with diverse audiences.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook).

Preferred Qualifications

• Prior office management experience with knowledge of office procedures.
• Experience supporting senior leadership in an administrative or financial management capacity.
• Office experience in a university setting.
• Experience with Banner and HokieMart.
• Experience with point-of-sale systems.

Benefits

• Comprehensive benefits package including health insurance.
• Paid leave.
• Retirement benefits.
• Tuition assistance.
• Virginia Tech discounts.

Pay

$65,000 - $70,000

Schedule

40 hours per week, exempt position (not eligible for overtime).

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

About Student Affairs

Student Affairs at Virginia Tech fosters a community where each student creates a customized experience to meet their goals. Building on our motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice our Principles of Community, which are fundamental to our ongoing efforts to increase access and inclusion and to create a community that nurtures learning and growth.

About Student Engagement and Campus Life (SECL)

The team in Student Engagement and Campus Life holds a deep passion for building affirming environments where every person feels seen, heard, and valued through exceptional service and programs that reflect and uplift our community. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.