Assistant Director of Business Operations

At Holy Cross, we are focused on creating a world-class workforce by attracting and retaining employees dedicated to fostering a culture of professionalism, pride, mutual trust, and respect—one that values appreciation and recognition, empowering each of us to flourish both individually and collectively. We seek candidates who are inspired by our mission and values, and who are eager to make a meaningful difference on our campus.

About the role

This position serves as the main Business Office contact for assigned units and is responsible for the management of accounts payable and other business-related functions within the Department of Athletics.

Responsibilities

• Monitor budgets for designated teams and areas, maintaining accurate record keeping and consistent processes across all areas.
• Assist with travel planning, including but not limited to securing hotels, ground transportation, and flights, in accordance with department policies and procedures.
• Oversee all finances related to clinics, including registration fees, invoices, and payroll processing.
• Manage invoicing and receivables for external rentals, sponsorship and trade agreements, and department events.
• Manage department accounts payable and cash/check deposits.
• Prepare and receive purchase orders for team equipment and/or supplies.
• Process payments for game officials.
• Process and manage department contracts, including all contest contracts.
• Manage seasonal employee hiring process.
• Work with Risk Management to create certificates of insurance as requested.
• Assist with game-day ticket sales and reconciliation for football, basketball, and hockey.
• Aid Senior Associate Athletic Director/CFO and Assistant Athletic Director on various projects.
• Other duties as assigned.

Requirements

• Bachelor's degree in a related field.
• Previous experience in college athletics preferred.
• Proficiency with Microsoft Office Suite, especially Excel preferred. Experience using software such as Google Workspace, Adaptive Insights, ARMS, and AudienceView.
• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner.
• Demonstrated ability to independently manage competing priorities.
• Demonstrated creative problem-solving and financial analytical skills.
• Strong organizational, administrative, time management, and critical thinking skills.
• Possess a willingness and ability to support a diverse and inclusive environment.
• Ability to meet deadlines in a fast-paced, multi-faceted work environment.
• Ability to work nights and weekends when requested.
• Flexible to change and manage interruptions.
• Demonstrated customer service-oriented experience and skills.
• Ability to work with a diverse population and handle confidential information with discretion.

Pay

The salary range for this position is $52,000 - $58,000, commensurate with experience and qualifications.

Schedule

40 hours per week.

Benefits

To review our generous benefits options, please review our detailed information or check out our Benefits at a Glance.