Assistant Athletic Director

Essential Functions

• Aid the Athletic Director in coordinating and supporting all athletic programs, events, and activities.
• Plan, organize, and oversee game-day operations, including scheduling event staff, securing officials, coordinating ticketing, and ensuring facilities are prepared for competitions.
• Cover athletic events, including public address announcements, livestreaming, photography, social media content, and communication with local media outlets.
• Schedule athletic contests, practices, transportation, facility use, and special events.
• Administer on-site at athletic events, providing supervision and ensuring compliance with school, conference, and IHSAA expectations.
• Communicate with student-athletes, coaches, and families about schedules, eligibility requirements, athletic procedures, and event information.
• Maintain student-athlete eligibility and record participation data.
• Coordinate athletic department communications, including website updates, social media platforms, digital signage, promotional materials, and event marketing.
• Support athletic recognition programs, awards ceremonies, senior nights, signing events, hall of fame activities, and other special events.
• Manage athletic records, statistics, rosters, participation data, and historical accomplishments.
• Collect and organize required student-athlete documentation, including physicals, consent forms, and compliance-related records.
• Collaborate with coaches, maintenance staff, custodial staff, transportation personnel, and school administrators to ensure efficient and safe athletic events.
• Support sponsorship initiatives, community partnerships, and booster club activities that support athletic programs.
• Assist with budget tracking, purchasing, inventory management, and equipment coordination.
• Ensure athletic facilities are properly prepared before and after events and report facility, equipment, or safety concerns.
• Stay informed of applicable IHSAA, conference, and school regulations and assist in ensuring compliance.
• Build positive relationships with students, families, staff, community members, and visiting schools to promote a positive athletic experience.
• Supervise student supervision and administration of extracurricular activities and ensure compliance with security procedures.

Qualifications

• A bachelor's degree preferred.
• Previous experience in athletics, education, event management, communications, or related fields preferred.
• Successful coaching or event coordination experience preferred.
• First Aid and CPR certification or ability to obtain certification.
• Strong organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple projects and deadlines simultaneously.
• Experience with social media, event promotion, and digital communication platforms preferred.
• Ability to work collaboratively with students, staff, families, and community partners.
• Strong attention to detail and problem-solving skills.

Physical Demands

• Sit and communicate effectively, including talking and hearing.
• Frequent hand use to handle, operate, or manipulate objects, tools, or controls.
• Occasional lifting and/or moving of objects up to 25 pounds.

Work Environment

• No environmental hazards indicated for this position.