Assets Coordinator

Position Purpose

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock 'n' roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.

Responsibilities & Expectations

• Translating Bills of Material, drawings, and informal requests into accurate RentalWorks quotes and orders.
• Creating shortage reports delivered to project managers and estimators regarding upcoming events, including thorough investigation into shortages, clarification of variables, and recommendation of possible substitutions given current inventory levels.
• Acting as a subject matter expert for asset capabilities and historical uses to inform project design.
• Developing forecasts showing asset shortages and surpluses based on details such as usage in previous touring cycles.
• Communicating with all other departments throughout TAIT to ensure asset repairs, production, and delivery.
• Developing and documenting processes related to all aspects of the asset lifecycle.
• Communicating clearly in verbal and written form to educate other employees regarding how assets function and interact with one another to create systems.
• Generating demands in company ERP system to create new assets and purchase needed parts.
• Engaging with external vendors to source and specify asset purchases.
• Promoting under-utilized assets to maximize company profit.
• Creating and managing orders within the RentalWorks database which include accurate project dates, responsible parties, and changes to gear configurations.
• Producing regular reports and appropriate follow-up to ensure accurate database information regarding physical location and operational status of gear.
• Creating and managing documentation related to assets.
• Contributing to design and specification of future products to ensure adherence to company asset strategy.
• Coordinating asset transfers between international asset teams.

Required Qualifications

• Familiarity with basic mechanical and electrical systems
• 4+ years of experience in entertainment or similar fast-paced industry
• Confidence using software such as MS Office (Excel, Word, Project), Box, SharePoint, Epicor, SAP, Slack
• Education: HS Diploma/GED equivalent, with preference for bachelor’s degree in relevant field such as theater, business, or supply chain management