Asset Compliance Coordinator

Description of Duties

• Maintain the City's fixed asset ledger/system (land, buildings, infrastructure, vehicles, equipment) including additions, transfers, and disposals
• Apply the City's capitalization threshold policy consistently; determine whether new expenditures qualify as capital assets
• Calculate and record depreciation on a monthly/annual basis in accordance with GASB 34 and related standards
• Reconcile the fixed asset subledger to the general ledger each accounting period
• Conduct or coordinate periodic physical inventories of capital assets in cooperation with Public Works and other departments
• Serve as Finance's liaison to Public Works' asset management/GIS system, ensuring asset additions, retirements, and condition updates flow into the financial records
• Reconcile Public Works' physical asset inventory against Finance's fixed asset register at least annually to identify discrepancies (assets not yet capitalized, disposed assets still on the books, etc.)
• Prepare capital asset schedules and note disclosures for the Annual Comprehensive Financial Report (ACFR) and external audit
• Respond to auditor requests related to fixed assets, depreciation, and capital asset controls
• Track asset useful-life assumptions and flag assets nearing full depreciation for capital replacement planning discussions
• Maintain documentation supporting asset valuations, especially for donated or grant-funded assets
• Provide Finance's asset cost/depreciation data to support the multi-year Capital Improvement Plan (CIP) process
• Assist the Finance Director in evaluating funding strategies (reserves, debt, pay-as-you-go) for asset replacement based on asset age and remaining useful life
• Support grant applications requiring documented asset value, condition, or capitalization history
• Perform other duties as assigned by supervision

Qualifications

• Must have a high school diploma or GED
• Five years experience in a professional clerical setting & demonstrable knowledge of finance, the handling of confidential records, and extensive skills in computer programs & graphics
• Must possess a valid driver's license
• Knowledge of inventory management preferred
• Accounting or Quality Control background helpful
• Equivalent education, experience and training will be considered