Art Transport Coordinator

About the role

The Art Transport Coordinator - Operations (Temporary) role at Christie's is crucial for managing invoices related to art transport and coordinating the movement of pre-sale properties. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Organize all incoming invoices related to art transport to ensure timely payment.
• Manage invoice processing systems shared between Accounts Payable and Art Transport.
• Work with department Admins and Shipping Coordinators to resolve invoice issues.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Daily communication with Accounts Payable.
• Procure packing and transportation services from partner vendors and present transport options and costs for clients.
• Build and maintain relationships with Specialist Art Departments to understand property requirements, sales volumes, and issue resolution.
• Work closely with the Pre-Sale Team to deliver an integrated, consistent, and exceptional client experience.
• Monitor and execute quote requests in a timely manner in line with established service levels.
• Maintain the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are informed of the shipment status.
• Liaise with the Shipping Managers to provide input on shippers' performance and maintenance of service level requirements and Key Performance Indicators (KPIs).
• Ship in compliance with all applicable laws and regulations.
• Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.
• Execute ad hoc projects based on department needs.

Requirements

• Bachelor’s degree preferred or relevant work experience.
• A minimum of one year’s experience in an Accounts Payable or assistant role in a high-paced environment.
• Excellent interpersonal skills, including superior written and spoken communication.
• Demonstrated ability to remain composed and professional in stressful situations.
• Strong multi-tasking and prioritization skills.
• Strong follow-up skills with attention to detail.
• Proficiency in Microsoft Excel.
• Strong knowledge of Microsoft Outlook, Word, and PowerPoint.

Qualifications

• None specified.

Skills

• Excellent organizational and time management skills.
• Ability to handle multiple tasks simultaneously.
• Attention to detail and accuracy in data entry and verification.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Benefits

• Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act.
• The posted salary range does not include discretionary overtime pay.
• The posted salary range does not include discretionary bonus compensation and overtime pay.

Pay

• Hourly: $22.00 - $24.00

Schedule

• Temporary role.