Archipelago Companies (OluKai, Melin, Roark) Accounts Payable Manager

About the role

The Accounts Payable Manager will oversee AP for all Archipelago entities. This includes: OluKai, Roark, Melin, Tradewinds, Ama OluKai Foundation, OluKai Ltd, Archipelago BV, and Amble.

Responsibilities

• Manage the AP workflow process performed by IQ Back Office.
• Manage and support offshore team members.
• Manage AP month-end close.
• Process bank credit card statements, including Advertising Spend, T&E expenses, Distribution, and E-Pay, and reconcile in ERP system.
• Process all American Express credit cards and reconcile in ERP system.
• Generate freight reports for multiple 3PL’s and send GL coding to AP team for processing invoices.
• Manage SAP Concur for expense reporting, including process expenses, staff support, maintenance, and T&E Reporting.
• Conduct Zoom SAP Concur training for newly onboarded employees as needed.
• Manage Vendor Setups and Maintenance through IQ Backoffice.
• Manage heavy volume of emails for IQ Backoffice invoice exceptions, vendor maintenance, approval routing and other requests.
• Run weekly aging reports for multiple brands.
• Issue high volume of weekly ACH, wire and check payments for all vendors and employee expenses.
• Login to V-Payo system to process all credit card payments.
• Login to portals to retrieve invoices and pay insurance, freight, rent, and other monthly recurring bills.
• Assist/Lead the upcoming implementation of new payment processing flow-TBD.
• Pay monthly tax payments through bank portal and assist VP of Accounting in issuing tax payments via check and wires.
• Other responsibilities as assigned.

Qualifications, Skills, Experience

• Bachelor’s degree in Accounting
• 5+ years of proven work experience in accounts payable
• Knowledge of accounting principles
• Management experience
• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving skills
• Proficiency in Excel
• Ability to multi-task in a high volume environment
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills

Location & Office Structure

This is an in-office hybrid position, mandatory 4 days per week in office Monday through Thursday at our Irvine, CA location and option to work from home on Fridays. Standard hours are from 8 a.m.-5 p.m., however the role may require occasional overtime during peak periods, such as month-end, year-end, audit.

Benefits And Perks

• Complimentary chef prepared breakfast and lunch provided Monday - Thursday
• Generous product gift program and all brand discounts
• Company bonus program
• 5 year and 10 year Anniversary gifts to desirable destinations
• Wellness program, including but not limited to in-office gym and group fitness classes
• Medical, Dental, Vision insurance in accordance with plan guidelines
• Company paid life insurance
• 401k with employer match in accordance with plan guidelines
• 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
• Paid beach and giveback days, bi annual team building events and other in person celebrations

Compensation

The salary range for this position is $80,000 to $110,000 plus opportunity for annual bonus; salary is based on the experience that you bring to the position.