AR & Customer Billing Specialist

Responsibilities

• Analyze monthly/quarterly reports from retailers and/or distributors to verify accurate manufacturer bills and confirm compliance with contracts using Microsoft Excel.
• Process Retailer invoices to manufacturers and ensure timely payment.
• Track and maintain retailer/manufacturer contracts in Microsoft Excel.
• Support Customer/manufacturer onboarding by completing any new customer/vendor forms and gathering supporting documentation as required.
• Respond in a timely and professional manner to various inquiries from manufacturers and retailers.
• Consolidate Retailer reports for sales reporting as needed.
• Maintain and update various process trackers.
• Support manufacturer invoicing using QuickBooks.
• Support in Cash Application – reconcile brokerage commissions and payments against manufacturer accounts.
• Support and back up Order Processing team as needed.
• Afford assistance with related special projects as required.
• Perform other duties as assigned by manager.

Qualifications

• Associate’s degree or equivalent college-level coursework, or one-year related experience and/or training, or equivalent combination of education and experience.
• Proficiency in Excel is required (including advanced formula capability) and demonstrated experience, training, and/or coursework in Accounting Software (QuickBooks) and Microsoft Office Suite of products.
• Demonstrated organizational, interpersonal, and communication skills (written and verbal).
• High attention to detail and ability to summarize data for consumption by management.
• Ability to manage multiple tasks and prioritize within time constraints.
• Adaptable and quick to learn new processes and tools.
• Self-directed, goal-oriented, and flexible; enjoy working in a fast-paced environment.