AR/AP Specialist

About the role

United Flow Technologies is a platform established in July 2021 to invest in the municipal and industrial water and wastewater market. UFT has partnered with market leading businesses to create a national provider of process, pump, automation & control, and other equipment solutions. And we’re just getting started making strategic partnerships to provide clean water across the country! United Flow Technologies is hiring an AR/AP Specialist. This role requires working in our Irving, TX office Monday‑Friday.

Responsibilities

• Process and post incoming customer payments accurately and promptly.
• Review and reconcile customer accounts to resolve discrepancies or billing issues.
• Monitor and follow up on outstanding invoices, ensuring timely collections.
• Prepare and send regular statements to customers to facilitate collections.
• Communicate with customers regarding payment status, payment terms, and outstanding balances.
• Collaborate with sales and sales support teams to address customer inquiries or disputes.
• Maintain accurate and up-to-date records of customer transactions and interactions.
• Assist in the analysis of accounts receivable data and aging reports.
• Verify and process incoming vendor invoices, matching them with purchase orders and any relevant receiving documents.
• Ensure proper coding and approval of invoices in accordance with company policy.
• Prepare and execute payments to vendors through checks, ACH/Wire, or other approved methods.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with the preparation of 1099 forms and other relevant tax‑related documents.
• Maintain organized and accessible records of vendor transactions and interactions.
• Assist in the analysis of accounts payable data and aging reports.
• Assist in month‑end and year‑end closing processes related to AR and AP.
• Support the preparation of financial reports and contribute to financial analysis as needed.
• Ensure compliance with company policies, procedures, and accounting standards.
• Participate in external audits, providing necessary documentation and explanations.
• Continuously identify opportunities for process improvement and efficiency in AR and AP functions.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field a plus.
• 2+ years of experience in accounts receivable and accounts payable functions.

Skills

• Strong understanding of accounting principles and financial processes.
• Proficiency in using accounting software and ERP systems (e.g., QuickBooks, Netsuite, QuickBase) is preferred.
• Excellent analytical and problem‑solving skills with attention to detail.
• Effective communication and interpersonal abilities to interact with customers and vendors.
• Strong organizational skills and ability to meet deadlines in a fast‑paced environment.

Schedule

• On‑site Monday‑Friday in Irving, TX office.
• Up to 10% travel within the United States.