AR/AP Specialist

Responsibilities

• Accounts Payable:
  • Manage the accounts payable email list to ensure timely payment of vendor invoices.
  • Ensure appropriate approvals are received from the business to process payment.
  • Work in an organized fashion to ensure proper documentation is retained and easy to find for accounts payable transactions.
  • Utilize accounting knowledge of general ledger structure and accruals to ensure payments are properly coded to correct accounts and departments.
  • Perform 3-way match of purchase orders, receipts, and vendor invoices to ensure accuracy before processing payments.
  • Reconcile vendor statements and resolve discrepancies in a timely manner.
  • Prepare weekly payment runs (check, ACH, and wire transfers).
  • Maintain W-9 documentation and prepare annual 1099 filings.
• Accounts Receivable:
  • Manage the accounts receivable email list to ensure timely application of remittances.
  • Record incoming payments and apply cash receipts to customer accounts.
  • Monitor customer aging and follow up on past due balances to ensure timely collection.
  • Collaborate with the sales and operations teams to resolve billing or payment issues.
  • Assist with credit applications and maintain customer account information.
• General Accounting Support:
  • Assist with month-end closing activities, including reconciliations for A/P, A/R, and related accounts.
  • Ownership of intercompany billing process.
  • Ownership of freight tracking and accrual process.
  • Maintain accurate documentation and filing of all A/P and A/R transactions.
  • Support audits by providing requested documentation and explanations.
  • Contribute to process improvements to enhance efficiency and accuracy.

Qualifications

• Associate’s degree or higher in accounting, finance, or related field
• 2+ years of accounts payable and receivable processing experience
• Strong attention to detail and accuracy
• Understanding of general ledger impact of AR and AP transactions
• Effective organizational and time management skills
• Ability to work efficiently within an ERP system (ATL utilizes Infor)
• Excellent communication skills