AP Supervisor

About the role

The Accounts Payable Supervisor is responsible for overseeing the accounts payable function in a fast-paced manufacturing environment. The ideal candidate should have 5+ years of progressive Accounts Payable experience, 2+ years of supervisory experience, and a strong background in manufacturing environments.

Responsibilities

• Supervise, mentor, coach, and develop Accounts Payable team members.
• Oversee the end-to-end accounts payable process, ensuring timely and accurate processing of vendor invoices and payments.
• Manage high-volume invoice entry, coding, matching, approvals, and payment processing.
• Review and approve AP transactions to ensure accuracy and compliance with company policies.
• Maintain and strengthen vendor relationships while resolving invoice discrepancies and payment issues.
• Cook up and coordinate weekly check runs, ACH, wire, and other payment processing activities.
• Monitor AP aging and ensure timely payment of obligations.
• Reconcile vendor statements and investigate outstanding items.
• Absorb and report on AP reports, metrics, and analysis for management.
• Support audits by providing required documentation and reporting.
• Collaborate with Purchasing, Receiving, Inventory, and Production teams to resolve invoice and purchase order discrepancies.
• Develop, document, and implement process improvements to increase efficiency and strengthen internal controls.
• Ensure compliance with company policies, accounting standards, and applicable regulations.

Qualifications

• 5+ years of progressive Accounts Payable experience.
• 2+ years of experience supervising or leading an AP team.
• Experience in a manufacturing, industrial, equipment manufacturing, or similar environment.
• Experience processing high volumes of invoices and vendor transactions.
• Strong working knowledge of Sage ERP.
• Advanced proficiency with Microsoft Excel.
• Strong understanding of three-way matching, purchase orders, inventory-related invoicing, and vendor reconciliations.
• Excellent organizational, problem-solving, and communication skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Experience supporting inventory, purchasing, or production-related accounting functions.
• Continuous improvement or process optimization experience.
• Experience with internal controls and audit support.

Candidate Profile

We are looking for an individual who is bright, energetic, and positive, a hands-on leader who enjoys developing others, detail-oriented while maintaining a big-picture perspective, comfortable in a high-volume, deadline-driven environment, proactive and continuously looking for ways to improve processes, professional in working with vendors and cross-functional departments, and adaptable and capable of balancing multiple priorities.

Success Measures

• Accurate and timely invoice processing.
• Reduced AP aging and vendor issues.
• Strong internal and external customer satisfaction.
• Effective leadership and development of AP staff.
• Continuous improvement of AP processes and controls.
• Consistent support of month-end close deadlines and financial reporting accuracy.