AP/AR Supervisor

Key Responsibilities

• Supervise, coach, and develop A/R and A/P team members
• Identify and implement process improvements and automation initiatives
• Standardize workflows and maintain clear documentation of procedures
• Serve as an internal ERP systems resource for finance operations
• Collaborate cross-functionally with accounting, operations, and project teams

Accounts Receivable (Hands-On & Oversight)

• Oversee full project lifecycle billing, including setup, funding, invoicing, and closeout
• Prepare and issue complex customer invoices (milestone, T&M, fixed fee, cost-plus)
• Ensure billing accuracy, timeliness, and compliance with contract terms
• Review and approve work completed by A/R staff
• Manage cash application, account reconciliations, and aging analysis
• Oversee collections and resolve billing discrepancies
• Partner with internal teams to address client billing inquiries
• Prepare reporting on billings, aging, and collections performance

Accounts Payable (Supervisory)

• Oversee processing of vendor invoices, expense reports, and payment cycles
• Ensure proper coding, approvals, and adherence to internal controls
• Manage vendor setup, maintenance, and issue resolution
• Oversee weekly payment runs (ACH/check) and annual 1099 processing
• Support month-end close activities related to A/P

Qualifications

• 5+ years of progressive experience in A/R, A/P, or accounting operations
• Prior supervisory or team lead experience required
• Associate’s degree in Accounting, Finance, or related field (or equivalent experience)
• Experience in project-based environments preferred
• Strong ERP system experience (e.g., Oracle, SAP, NetSuite, or similar)
• Proven track record of process improvement and automation
• High attention to detail with strong organizational skills
• Excellent communication and customer service skills
• Advanced proficiency in Microsoft Excel