AP/AR Coordinator

Core Responsibilities

• Accounts Payable (AP)
• Process vendor invoices accurately and on time
• Keep AP records organized and up to date
• Prepare payments (check, ACH, or wire)
• Reconcile vendor statements and fix discrepancies
• Respond to vendor questions the same business day
• Record journal entries
• Work with the Controller on questions or issues
• Purchasing & Receiving
• MATCH purchase orders with received items and invoices
• Check quantities, pricing, and descriptions
• Report discrepancies to the appropriate team
• Keep purchasing records organized
• Assist with tracking orders and vendor follow-ups
• Front Desk & Office Support
• Greet visitors and serve as the main front desk contact
• Answer and direct phone calls
• Manage incoming and outgoing mail
• Maintain organized filing systems
• Aid with scheduling and basic administrative tasks
• Order office supplies
• Help coordinate monthly lunches and employee birthdays
• Shipping & Logistics
• Prepare and process FedEx shipments
• Schedule outgoing shipments
• Communicate with carriers as needed
• Keep accurate shipping records
• Accounting Systems
• Use Acumatica (ERP system) to record AP/AR activity
• Ensure data is accurate and entered on time
• Maintain documentation for reporting and audits
• Support the Controller with requested information
• Perform other duties as assigned

Qualifications

• Experience
• 2+ years in AP/AR, accounting support, or similar roles
• ERP system experience is a plus
• Skills
• Strong attention to detail
• Good time management and organization
• Proficiency in Microsoft Office (especially Excel)
• Clear and professional communication
• Ability to follow processes and work independently
• Flexibility
• This role may include helping with other tasks as needed.
• Accuracy and timeliness in AP/AR work must always remain a priority.