AP Specialist

About the role

This position plays an important role in maintaining accurate payables records, supporting timely vendor payments, and helping ensure month-end activities are completed efficiently. The ideal candidate brings strong attention to detail, solid accounting knowledge, and the ability to work collaboratively across departments while managing priorities independently.

Responsibilities

• Enter and review incoming supplier invoices each day, assigning expenses to the appropriate general ledger accounts with accuracy.
• Collect vendor billing documents from online portals, record them in the accounting system, and maintain organized electronic files on the shared network.
• Reconcile vendor statements regularly to identify discrepancies, resolve outstanding items, and keep accounts current.
• Contribute to month-end close activities by completing assigned payables tasks within established deadlines.
• Prepare weekly payment support and assist with processing disbursements to suppliers in a timely manner.
• Coordinate new vendor setup by following onboarding procedures and ensuring required documentation is complete.
• Support annual 1099 reporting by gathering records and assisting with preparation activities.
• Review vendor agreements, help strengthen expense policy documentation, and recommend practical process improvements.
• Provide support for audits, respond to accounting inquiries, and assist the Accounting Manager with additional departmental needs.

Requirements

• Bachelor’s degree in business, accounting, or a related field; accounting preferred.
• At least 5 years of relevant experience in accounts payable or broader accounting support roles with progressive responsibility.
• Strong understanding of accounts payable workflows, general ledger coding, reconciliations, and core accounting principles.
• Advanced working knowledge of Microsoft Excel and comfort using accounting or ERP platforms such as JD Edwards EnterpriseOne or Epicor.
• Experience handling financial records, payment posting, invoice matching, and maintaining accurate account documentation.
• Highly organized and detail-oriented, with the ability to manage deadlines and solve problems independently.
• Effective communicator and collaborative team member with a proactive, dependable approach to work.