AP Specialist

Description

Briefly is a support organization professionally running the back-office operations of a tech-enabled, highly selective, global law firm consistently recognized for its excellence, innovation, and teamwork throughout its 45 offices in 14 countries and five continents. This disruptive business model has widely become known amongst the most innovative in the legal industry prioritizing collaboration, dynamic innovation, consistent excellence, agility, and efficiency. These core principles provide our firm with an insightful understanding of how we can continue to push our growth year over year.

Position Summary

The Accounts Payable Specialist will handle vendor invoices, corporate credit card charges, and reimbursements for law firm attorneys and back-office staff. They will also assist with the coordination and setup of new vendors, 1099 reporting, preparation of the semi-monthly check run, and responding to vendor and attorney inquiries.

Essential Functions & Responsibilities

• Cook up vendor payments methods and cash spend reporting using our accounting software.
• Liaise with other international accounting resources to coordinate international subsidiary payments.
• Analyze workflow processes for greater efficiency and segregation of duties.
• Establish and maintain relationships with new and existing vendors.
• Ensure bills and payroll are coded accurately, processed for payment, and paid in a timely manner.
• Aid with annual 1099 calculations and filings.
• Aid with monthly accrued liabilities journal entry for recurring but unreceived vendor invoices.

Essential Capabilities

• Excellent interpersonal and customer service skills.
• General understanding of credit card processing and reimbursements.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Knowledge of Accounting systems - Experience with QuickBooks, Sage Intacct, and Bill.com preferred. Zoho Expense experience preferred but not required.

Requirements

• MINIMUM 3 years of accounts payable experience is required.
• Bachelor's degree in accounting is preferred.
• Legal Firm experience is HIGHLY preferred.
• Experience with Aderant or 3E Elite is HIGHLY preferred.
• Proficient with Microsoft Office Suite and Microsoft Teams.

Equal Employment Opportunity

Briefly, Inc. is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or an employee based on race, color, ancestry, national origin, citizenship, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected class under federal, state, or local law. The information that you provide in this application will be used solely to determine suitability for employment, verify identity, and maintain statistics on applicants.

Recruitment Agencies

Briefly, Inc. do not accept and are not responsible for the payment of any fees related to unsolicited resumes submitted to us.