AP Specialist

About the role

The Accounts Payable Specialist processes invoices, posts cash receipts, maintains accurate financial records, and supports day-to-day accounting operations.

Responsibilities

• Process accounts payable invoices accurately and in a timely manner.
• Verify invoices, purchase orders, and supporting documentation for accuracy and approval.
• Perform cash posting and reconcile payments received to customer accounts.
• Absorb accounts receivable activities as needed, including payment application and account reconciliation.
• Maintain organized financial records and supporting documentation.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Prepare and process electronic payments and check runs.
• Reconcile vendor statements and ensure outstanding balances are resolved promptly.
• Support month-end closing activities by preparing reports and reconciling assigned accounts.
• Maintain confidentiality of financial information and comply with company policies and accounting procedures.
• Collaborate with internal departments and external vendors to ensure efficient financial operations.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate degree in Accounting, Finance, or a related field preferred.
• Proven experience as an Accounts Payable/Accounts Receivable Clerk or in a similar accounting role.
• Proficiency in cash posting and payment application.
• Strong attention to detail with a high level of accuracy in data entry.
• Excellent organizational, time management, and problem-solving skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, particularly Excel, and accounting software.
• Ability to work independently while managing multiple deadlines in a fast-paced environment.

Preferred Skills

• Knowledge of general accounting principles and accounts payable best practices.
• Experience with ERP or accounting software systems.
• Ability to identify discrepancies and resolve issues efficiently.
• Strong customer service skills when working with vendors and internal stakeholders.

Pay

Compensation: $25-28/hr