AP/AR Support Administrator

About the role

WEI is a service and solution technology provider that focuses on building quality relationships with clients. Our sales and engineering teams work closely with our clients to optimize their environments and work efficiently by using cutting-edge technologies and best practices. Our clients benefit from our technical talents, value-added services, demonstration labs, knowledge transfer center, integration/testing labs, proof of concept labs and commitment to quality. From solution design through implementation, our sales and technical team will remain focused on providing unwavering support throughout the project. WEI is your strategic IT partner delivering custom, innovative business technology solutions that deliver real business outcomes. We are seeking an AP/AR Support Administrator to provide administrative and clerical support with Accounts Payable and Accounts Receivable. This position assists with invoice processing, vendor inquiries, payment documentation, account reconciliations, and maintaining accurate financial records.

Responsibilities

• Manage and reconcile freight bills to ensure all freight-related costs are accurately captured, verified, coded, and billed to the appropriate customer or account.
• Process, review and verify vendor invoices for accuracy.
• Accurately enter and maintain accounts payable transactions in the Peachtree accounting system, ensuring timely and complete financial records.
• Research and resolve invoice discrepancies and obtaining missing information from internal departments and vendors.
• Respond to routine vendor inquiries regarding invoice status, payments, and account information.
• Reconcile vendor statements and researching outstanding or disputed items.
• Assist with processing and recording customer payments accurately and timely.
• Research and identify unapplied or unidentified customer payments to obtain the necessary remittance information.
• Prepare and distribute customer statements and assist with follow-up on outstanding balances as needed.
• Perform additional accounting, administrative and special project duties as assigned.

Requirements

• Basic knowledge of accounts payable and invoice processing
• Experience working with freight bills, and vendor statements.
• Excellent attention to detail combined with strong organizational skills.
• Basic understanding of customer payment processing and application.
• Professional communication with customers and internal departments.
• Ability to follow established accounting procedures.
• Experience with Sage or ERP software is a plus.
• Basic proficiency in Microsoft Excel, Word, Outlook, and Teams.