AR/AP Assistant

We are looking for a detail-oriented AR/AP Assistant to join our team in Aiea, Hawaii on a contract basis. This role supports day-to-day accounting operations with a strong focus on accounts receivable, accounts payable, reconciliations, and invoice processing. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents.

About the role

The ideal candidate brings solid organizational skills, accuracy in financial data handling, and the ability to work effectively with colleagues and customers to resolve payment-related matters.

Responsibilities

• Process accounts receivable and accounts payable activities accurately and within established timelines to support smooth financial operations.
• Complete month-end accounts receivable close tasks, including reviewing balances and reconciling account activity.
• Maintain customer account records and update master data to ensure billing and reporting information remains accurate.
• Review credit application details for new customers and help monitor account standing to support sound credit decisions.
• Prepare monthly aging reports that highlight outstanding balances, payment trends, and delinquent accounts for follow-up.
• Reconcile receivable transactions, investigate discrepancies, and take appropriate action to correct posting or payment issues.
• Partner with customers, vendors, and internal teams to address invoice questions and resolve payment concerns promptly.

Requirements

• At least 1 year of experience in an accounting support, accounts receivable, or accounts payable role.
• Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.
• Experience using QuickBooks for transaction entry, tracking, and account support activities.
• Ability to code invoices accurately and maintain organized financial records.
• Strong attention to detail with the ability to manage multiple tasks and meet deadlines.
• Effective communication skills for following up on billing issues and coordinating with stakeholders.
• Proficiency with basic accounting procedures and confidence working with financial data.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.
• Access to free online training.