AP/AR Specialist

Job Summary

The AP/AR Specialist supports the Shared Service Center and is responsible for accounting operations, including invoice preparation, post-payment, reconciliation, and assisting in process improvements.

Job Duties

• Prepare, review, and send invoices.
• Post payments by recording cash, checks, and credit card transactions.
• Ensure receivables and billings are processed accurately and promptly.
• Verify accounts by reconciling statements and transactions.
• Maintain financial security by following internal accounting controls.
• Maintain financial historical records by filing accounting documents.
• Create reports and maintain information using Excel.
• Process invoices with verification to purchase orders and related goods receipts, services performed, or progress billings.
• Charge expenses to accounts and cost centers by analyzing non-PO invoices / expense reports.
• Reconcile processed work by verifying entries to posted transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Take calls/e-mails from vendors for payment inquiries and resolve outstanding items.
• Resolve account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.
• Sort, scan, and store invoices and other documents.
• Support the team by researching accounting inquiries and in close process including journal entries and reconciliations as needed.
• Ensure compliance with company policies while carrying out daily processes and controls accurately and on time.
• Facilitate external audit requests as needed.
• Perform all other job duties as assigned.

Qualifications And Experience Requirements

• Bachelor’s degree in Accounting, Business Administration, or related field required.
• A minimum of 2-5 years of related experience required.
• Extensive knowledge of the accounts payable and accounts receivable functions.
• Familiarity with ERP systems-SAP preferred.
• Understanding or experience with monthly and year end close processes.
• Able to work in a fast-paced environment and meet deadlines.
• Strong organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills to interact effectively with internal and external customers and team.
• A high degree of flexibility and ability to multitask.
• A positive attitude, strong work ethic, and integrity.
• Proficiency with Microsoft Office Suite or related software.