AP & AR Clerk

Daily Activities

• Distribute and manage incoming mail daily.

Monthly Activities

• Perform bank reconciliations for Checking and savings accounts and investigate any old or irregular transactions.
• Prepare schedules to reconcile all material subledger accounts to the general ledger and investigate any differences.
• Reconcile intercompany balances in collaboration with Senior Accountant.

Accounts Receivable

• Prepare monthly rent statements for all tenants at assigned properties.
• Review GL activity for items needing to be charged back to tenants.
• Collaborate with Property Management to identify additional items to charge back to tenants.
• Review and create AR batches.

Accounts Payable

• Responsible for reviewing the coding of invoices in the Avid system to ensure accurate accounting of transactions in the GL and Job Costing (if applicable).
• Review the Avid batches weekly to identify failed invoices.
• Ensure that there is sufficient cash on hand to settle all liabilities.
• Print checks for signature by owner and ensure that all property taxes and insurance are paid timely.

Budgeting

• Collaborate with Property Management in the preparation of annual budgets (Must be completed and posted by October of prior year).

Year End/Annual/Ad Hoc Activities

• Prepare all audit and tax related schedules and distribute by 1/15 of the following year.
• Prepare CAM reconciliations for distribution on the March rent statements.
• Collaborate with Property Management to review Lease abstracts prepared by service provider.