AP/AR Clerk

We are looking for a detail-oriented AP/AR Clerk to support day-to-day accounting operations in Hauppauge, New York. This position manages both payables and receivables, helping maintain accurate financial records, timely billing, and consistent payment processing.

Responsibilities

• Process accounts payable transactions by reviewing purchase documentation, validating invoice support, entering vouchers, and preparing payment materials for disbursement.
• Maintain payable records by organizing completed invoice files, updating check activity, posting non-check expenses, and resolving billing issues with vendors as they arise.
• Support cash management by generating payment requirement reports, coordinating outgoing checks, and tracking weekly amounts due and current bank balances.
• Reconcile financial activity including vendor statements, company credit card charges, petty cash, and bank accounts to ensure complete and accurate records.
• Manage accounts receivable workflows by issuing invoices for advance orders, rentals, service work, and spare parts, while ensuring applicable freight and related charges are included.
• Record incoming payments from checks, card transactions, electronic transfers, and wire activity, and apply receipts accurately to customer accounts with proper documentation.
• Prepare customer account adjustments by processing credits and debits, monitoring overdue balances, and following up on past-due invoices to support collections efforts.
• Complete month-end and transactional reporting by running required reports, calculating sales and spare-parts costing, and maintaining sales-related account files and supporting records.
• Assist with shipping and order administration tasks such as preparing export-related paperwork, packing documentation, order acknowledgements, and related customer support materials.

Requirements

• Experience handling both accounts payable and accounts receivable responsibilities in a bookkeeping or accounting support role.
• Working knowledge of payment posting, invoice processing, reconciliations, and maintaining accurate financial records.
• Ability to manage multiple priorities with strong attention to detail and a high level of accuracy in data entry and recordkeeping.
• Comfortable working with accounting systems and standard office software to track vouchers, payments, reports, and account activity.
• Experience with cash handling, credit card processing, and bank-related transactions including wire transfer review and account reconciliation.
• Strong communication skills with the ability to interact professionally regarding vendor issues, customer billing questions, and collection follow-up.
• Full charge bookkeeping experience or comparable hands-on accounting support background is preferred.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.