AP/AR Clerk

Responsibilities

• Review incoming vendor bills for accuracy, assign proper accounting codes, and route documents for approval before processing.
• Reconcile supplier invoices against purchase orders and receiving records to confirm complete and accurate documentation.
• Cook up scheduled disbursements and assist with preparing check, ACH, or other payment batches in a timely manner.
• Maintain organized vendor account information and respond professionally to payment status questions or account issues.
• Aid with period-end accounting activities by preparing payables reconciliations and supporting month-end close tasks.
• Create customer invoices promptly and distribute billing documents to ensure accurate and timely collection activity.
• Record incoming customer payments accurately and apply cash receipts to the appropriate accounts.
• Track outstanding receivables, review aging reports, and follow up with customers regarding past-due balances.
• Investigate billing concerns, resolve account discrepancies, and work closely with internal teams such as Sales and Customer Service to support account accuracy.
• Contribute to finance operations by helping maintain financial records and providing information that supports cash forecasting.

Requirements

• Associate degree in Accounting, Finance, or a related field.
• 2–4 years of experience handling both accounts payable and accounts receivable responsibilities.
• Working knowledge of bookkeeping practices and financial record maintenance.
• Strong Excel skills with the ability to organize, review, and analyze accounting data.
• Experience posting payments, managing account records, and supporting day-to-day accounting transactions.
• High level of accuracy, strong attention to detail, and the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills for interacting with vendors, customers, and internal business partners.

Qualifications

The ideal candidate will bring hands-on experience in invoice processing, payment posting, and account maintenance, along with strong attention to detail and clear communication skills.