AP Analyst II

Responsibilities

• Processing of invoices & credits (high volume) in both hard copy and EDI format for multiple companies.
• Analyze invoice to Purchase Order receipt.
• Resolving invoice discrepancies with field personnel, purchasing departments and vendors.
• Process credits/debits from vendors as well as from other departments with the correct GL coding.
• Regularly review and reconcile vendor statements to ensure there are no outstanding balances or discrepancies.
• Communicates with Manufacturers and internal customers regarding vendor accounts.
• Ensuring appropriate approvals as well as GL coding for invoices, credit memos, check requests etc.
• Ability to recognize issues and immediately escalate any irregularities to the Management Team.
• Assist with Weekly check runs.
• Collaborate with internal teams to resolve issues and improve the overall payables process.
• Must be able to meet department deadlines, including month end closing.
• In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Requirements

• High School Diploma required.
• Minimum of 2 to 4 years related experience in Accounts Payable preferred.
• Ability to multi-task in a fast-paced work environment.
• Excellent customer service skills with ability to work independently or in a team.
• Strong attention to detail.
• Proficient in Microsoft Office Suite.

Qualifications

• College Degree preferred.
• Prior experience using EDI is beneficial.

Schedule

Hybrid Schedule, working 2 days minimum at the office/branch a week.

Physical Demands

• Sedentary – Lifting 0-10 pounds: Never
• Light Lifting – 10-20 pounds: Never
• Moderate Lifting – 20 to 50 pounds: Never
• Heavy Lifting – 50 to 100 pounds: Never
• Pulling/Pushing, Carrying: Never
• Reaching or working above shoulder: Never
• Walking: Occasional
• Standing: Occasional
• Sitting: Constant
• Stooping: Never
• Kneeling: Never
• Repeated Bending: Never
• Climbing: Never
• Desk Work/Computer use/Telephone use: Constant
• Operating a motor vehicle: Never
• Operating a commercial vehicle: Never
• Operating warehouse equipment, forklift, baseloid lift etc: Never
• Other – Talk, Drive, visit customers etc: Occasional