AP Analyst

Principal Duties & Responsibilities

• Perform daily three-way matching to validate invoices against purchase orders and receiving documentation.
• Monitor and manage workflow queues; communicate pending actions to business users, troubleshoot issues, and transfer approved invoices to the appropriate ERP.
• Investigate, resolve, and communicate invoice discrepancies and outstanding vendor account balances via phone, email, and written correspondence.
• Support on-time payments and maximize available discounts by performing weekly reviews of invoices scheduled for payment.
• Support new entity, business unit, and automation implementations, including process setup, testing, and stabilization activities.
• Create and review assigned business aging reports monthly; research variances and drive timely resolution of identified issues.
• Develop strong professional partnerships with vendors, business stakeholders, procurement teams, and leadership to resolve issues and support business objectives.
• Respond to vendor and internal inquiries regarding invoice and payment processing within 48 hours, in accordance with Service Level Agreement (SLA) standards.
• Perform monthly reconciliations of vendor accounts, statements, purchases, and payments.
• Conduct quality control reviews of invoice batches; identify errors and ensure corrections are completed prior to payment processing.
• Participate in projects and continuous improvement initiatives to enhance accounts payable processes and service delivery.
• Partner with AP leadership to implement and maintain systems, procedures, and controls that support effective AP operations and compliance with company policies.
• Manage transfer-fail transactions daily to ensure accurate and timely posting to the associated ERP.
• Create, maintain, and annually review Standard Operating Procedure (SOP) documentation to ensure accuracy and alignment with current practices.
• Facilitate the successful adoption of new systems, policies, and procedures by providing training, guidance, and ongoing support to stakeholders.
• Perform other related duties and special assignments as required to support business needs.

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field with a minimum of three (3) years of relevant experience; or an Associate’s degree with a minimum of four (4) years of relevant experience; or equivalent combination of education and experience totalling at least five (5) years.
• Minimum of 3–5 years of Accounts Payable experience within a large, decentralized organization.
• At least three (3) years of experience in a manufacturing environment with a strong understanding of the full Procure-to-Pay (P2P) cycle.
• Working knowledge of treasury operations, including bank account management and foreign currency transactions.
• Experience with invoice automation or invoice capture systems; Basware experience preferred.