AP Analyst

Key Responsibilities

• Process high-volume accounts payable transactions, including fuel supplier invoices, freight, terminal, and rack invoices
• Match invoices to contracts, purchase orders, bills of lading, and terminal statements
• Review and verify pricing, volumes, taxes (federal, state, local fuel taxes), and fees for accuracy
• Reconcile supplier statements and resolve invoice discrepancies promptly
• Prepare and process weekly and monthly payment runs (ACH, wire, checks)
• Maintain accurate vendor records and ensure compliance with internal controls
• Absorb and respond to audits by providing necessary documentation
• Collaborate with operations, supply, and logistics teams to resolve billing issues
• Ensure compliance with company policies and regulatory requirements

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 2+ years of accounts payable experience; fuel, energy, or transportation industry experience strongly preferred
• Familiarity with fuel invoicing, terminal statements, rack pricing, and fuel taxes is a plus
• Proficiency in accounting software (e.g., SAP, Oracle, Microsoft Dynamics, NetSuite, or industry-specific fuel systems)
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP preferred)
• High attention to detail and strong organizational skills