AOS III - Admin Assistant

Location: Western State Hospital, 103 Valley Center Drive, Staunton, VA 24401.

About the Role

Western State Hospital is seeking a full-time AOS III Admin Assistant for the Rehab Department to provide clerical coverage, including receptionist duties, data management, and coordination of welfare regular and special funds. This role also provides clerical support to the PSR mall office, including data entry, coordinating patient and staff schedules, and handling routine requests from staff and patients.

Responsibilities

• Prepares forms, schedules meetings, types correspondence, receives and distributes mail, answers and routes phone calls, and receives money from pre-vocational therapy customers.
• Coordinates all meetings and maintains administrative duties for PSR Service Chiefs as needed.
• Accesses UKG and Cardinal databases to ensure accurate time accounting for the Rehab department.
• Prepares computer records to track balances.
• Maintains accurate accounting processes for monthly fiscal audits.
• Receives funds, maintains safe/cash box, deposits funds to hospital cashier, and secures funds on hand.
• Produces staff schedules for milieu coverage and in-services.
• Ensures office supplies are kept in appropriate amounts and in an orderly fashion, as evidenced by supervisor's weekly monitoring.

Qualifications

• Proficient in Microsoft Office/Software applications.
• High school graduate.
• Graduation from an Administrative Services program and extensive training in the use of computer programs and databases (preferred).
• Extensive clerical experience with administrative structure and understanding of hospital operations (preferred).
• Bilingual (preferred).
• Veteran or Veteran Spouse (preferred).

Benefits

• Health, vision, and dental insurance.
• Life insurance.
• Paid time off, sick time, and family/personal time.
• Retirement with cash match.

Pay

$38,000 to $48,000.